Robert Half is hiring: Administrative Assistant in Fairfield

We are seeking an Administrative Assistant to join our team in Fairfield, New Jersey. This role operates primarily within the Real Estate & Property industry. The Administrative Assistant will handle a range of administrative tasks such as filing, scanning, document creation, and customer service. This is a contract to permanent employment opportunity.

Responsibilities:

• Handle incoming calls, responding to inquiries and complaints in a detail oriented manner
• Provide exceptional customer service, assisting with residential property management tasks
• Assist residents with move-in procedures, including the creation of parking passes and pet documentation
• Perform administrative tasks such as scanning, filing and data entry
• Manage email correspondence, ensuring all incoming and outgoing emails are handled promptly and detail orientedly
• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and manage information
• Provide backup coverage for reception as required
• Participate in provided training to continually improve skills and stay updated with industry standards.• Proven experience in answering inbound calls effectively and professionally.
• Strong customer service skills and the ability to address client inquiries in a timely manner.
• Proficient in data entry with a high level of accuracy and attention to detail.
• Ability to manage email correspondence with efficiency, including drafting, sending and organizing emails.
• Experience in handling both inbound and outbound calls, ensuring clear and effective communication.
• Proficiency in Microsoft Excel for the purpose of creating spreadsheets, charts, and reports.
• Familiarity with Microsoft Outlook for managing emails, schedules, and contacts.
• Proficiency in Microsoft PowerPoint for creating compelling presentations.
• Competency in Microsoft Word for document creation, editing, and formatting.