Administrative Assistant Job at Robert Half in Denver

We are on the lookout for a dedicated Administrative Assistant to be a part of our team. This role is pivotal in managing various administrative, travel, and expense reporting activities within our office based in Denver, North Carolina. As an Administrative Assistant, your focus will be on ensuring efficient and smooth operations of the accounting department, directly supporting the Accounting Manager and team.

Responsibilities

• Audit, process, and record employee expense reports ensuring compliance with company policies.
• Reconcile balance sheet accounts and manage company credit card transactions.
• Provide variance analysis for material expenses as needed.
• Handle daily mail and oversee company purchases to ensure adherence to purchasing policies.
• Serve as the administrator for expense and invoice management systems, managing workflows and user access.
• Assist with scheduling travel and accommodations for employees and candidates.
• Maintain records for the company vehicle fleet and provide administrative support as needed.
• Support accounts payable, receivable, and general accounting tasks as required.
• Facilitate efficient and precise data entry tasks.
• Ensure smooth operations of the office by establishing effective processes and procedures.
• Handle email correspondence effectively and professionally.
• Expertly utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.
• Utilize Concur for expense management and reporting.
• Take full ownership, responsibility, and accountability for all travel and expense reporting activities.
• Schedule appointments as required, ensuring efficient time management
• Provide necessary administrative support in various areas as needed.

• Proficiency in answering inbound calls, managing both incoming and outgoing calls with professionalism.
• Exposure to accounting functions or experience supporting an accounting team
• Strong customer service skills, ability to handle customer inquiries and complaints efficiently.
• Experience with data entry, ensuring accuracy and attention to detail.
• Effective email correspondence skills, demonstrating clear written communication.
• Ability to manage both inbound and outbound calls, maintaining a high level of customer service.
• Proficiency in Microsoft Excel, including creating spreadsheets, using formulas, and data analysis.
• Proficient in Microsoft Outlook, including managing emails, scheduling appointments, and maintaining calendars.
• Skilled in Microsoft PowerPoint, able to create, edit, and deliver presentations.
• Proficiency in Microsoft Word, including creating documents, editing, and formatting.
• Experience in scheduling appointments, managing calendars, and coordinating meetings.