Administrative Assistant Job at Robert Half in Miami

We are seeking a proficient Administrative Assistant for a long-term contract opportunity in Miami, Florida. This role will be primarily based in the non-profit sector, focusing on helping to preserve historical memories through education and community events. The successful candidate will be tasked with a variety of administrative and operational tasks, including handling accounts payable, event coordination, and customer service.

Responsibilities:

• Efficiently processing customer credit applications and maintaining accurate records.
• Managing correspondence, including answering phones and emails
• Handling accounts payable, coding, and basic bookkeeping tasks.
• Assisting with the coordination of events and committee meetings.
• Creating marketing materials and managing online platforms.
• Ordering food, transportation, and supplies for events or meetings.
• Utilizing AI tools to improve organizational efficiency.
• Supporting grant applications and reporting processes.
• Overseeing social media and marketing initiatives when required.
• Answering inbound calls and providing excellent customer service.
• Performing data entry tasks and scheduling appointments using Microsoft Office Suite.• Must possess excellent customer service skills
• Proficiency in answering inbound calls and managing inbound and outbound calls is required
• Should have experience with data entry tasks
• The ability to handle email correspondence efficiently and professionally
• Proficiency in using Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Must be able to schedule appointments effectively and maintain organized calendars
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize work as needed
• Detail-oriented and capable of handling administrative tasks accurately
• Must be a team player and able to work in a fast-paced environment.