Administrative Assistant Job at Robert Half in Denver

Law Office Administrative Assistant 

Robert Half has partnered with a very prestigious Elder Law Firm in Cherry Creek to find a highly organized and reliable 3 plus years experienced Professional Office Administrative/Receptionist to join their team. The successful candidate will have a strong proficiency with computer systems, including Microsoft Office (excel, outlook, word), and the ability to use office machines such as copiers, scanners, telephones, and voice mail. The candidate must possess strong customer service skills and be comfortable dealing with the public and clients throughout the workday.

Responsibilities:

Provide receptionist backup by answering calls not handled by receptionist during lunch, breaks, overflow, vacation, and sick days

Greet and host clients as needed

Assist with office administration/clerk tasks such as creating new client files and closing client files after work is completed, tracking and retaining consultation files, weekly filing and file maintenance, and assisting with client management/database entry

Maintain storage facilities by pulling files from storage weekly, remerging files, managing loose filing for closed files, and maintaining organization of basement storage and off-site storage units

Assist with other office projects, such as holiday cards, assembling marketing materials, and assisting bookkeeping with annual file maintenance

Must have reliable transportation (be able to travel to off-site storage facilities)

This is an in-office position (no remote work)

Qualifications:

Strong proficiency with computer systems, including Microsoft Office (excel, outlook, word)

Strong customer service skills and ability to deal with the public/clients throughout the workday

Professional/business casual attire required (will be interacting with public/clients)

Strong organization skills

Punctual and reliable

Ability to work independently and meet deadlines. The firm offers a very competitive salary, a great team culture, and excellent benefits!

If you are qualified for this position, please email your resume to Director, ,mala.saraogi@roberthalf[dot][com] for immediate consideration.

• Possess a minimum of 3 years of experience in an administrative role
• Proficient in answering inbound calls in a detail oriented manner
• Excellent customer service skills, with the ability to handle queries and complaints effectively
• Experience in data entry, with a high level of accuracy and attention to detail
• Able to manage email correspondence efficiently, ensuring timely responses and follow-ups
• Familiarity with handling both inbound and outbound calls, coordinating effectively with multiple parties
• Proficient in Microsoft Excel, with the ability to create and manage spreadsheets for data tracking and reporting
• Experienced in using Microsoft Outlook for managing emails, calendar appointments, and tasks
• Proficient in creating presentations using Microsoft PowerPoint
• Proficient in drafting and editing documents in Microsoft Word
• Able to schedule appointments effectively, ensuring optimal time management and avoiding conflicts.