Administrative Assistant Job at Robert Half in New York

We are offering a short term contract employment opportunity in the bustling location of New York, New York for an Administrative Assistant. As an integral member of our team, you will be tasked with ensuring the smooth operation of our office environment, while also being the point-of-contact for logistics vendors and managing the Notilus platform.

Responsibilities:
• Thoroughly inspect the office environment to identify any safety or maintenance issues
• Promptly place maintenance orders when necessary
• Regularly monitor and replenish office and first aid supplies
• Manage the account with logistics vendors and confirm the availability of supplies
• Organize shipments as per requirements
• Maintain an accurate record of office visitors
• Plan travel arrangements when required
• Act as the Key User for the Notilus platform, our expense report management system
• Regularly audit of office supplies to ensure availability
• Coordinate with the GRM account for storage purposes, as required.• Proficiency in answering inbound calls and managing both inbound and outbound calls efficiently
• Demonstrated expertise in providing exceptional customer service
• Competence in performing data entry with accuracy and attention to detail
• Ability to handle email correspondence professionally and promptly
• Proficient in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Experience in scheduling appointments, coordinating meetings, and managing calendars effectively.