Sr. Administrative Assistant Job at Robert Half in Minneapolis

We are offering a long-term contract employment opportunity for a Sr. Administrative Assistant in Minneapolis, Minnesota. This role primarily focuses on office administration within the civil engineering transit industry. The workplace is entirely onsite, where the selected candidate will be responsible for managing the office access.

Responsibilities:

• Greet visitors as the face of the organization

• Prepare and manage expense reports for officers

• Coordinate the ordering and delivery of lunches and office supplies

• Submit check requests and conduct basic bookkeeping

• Assist with the onboarding process for new staff

• Participate in the engagement committee for event organization, including venue selection and refreshment ordering

• Manage online subscriptions and security card access

• Handle office duties such as printing and shredding

• Coordinate deliveries and prepare necessary documents for employees

• Use software tools like Oracle, Office Suites, Teams, Outlook, and Concur for various tasks.

• Proven experience as a Sr. Administrative Assistant or in a similar role
• Proficiency in office management software such as Concur and Oracle
• Familiarity with CRM systems and practices
• Experience with 'About Time' software
• Knowledge of budget processes and financial understanding
• Strong skills in calendar management and scheduling
• Excellent communication and interpersonal skills
• Experience in managing conference calls and meetings
• Ability to complete expense reports promptly and accurately
• Knowledge of travel expense management