Executive Administrative Assistant Job at Randstad in Cambridge

A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to joint their team! OBJECTIVES: • Performs administrative duties and office support activities for a team or department. ACCOUNTABILITIES: • Calendar management – proactively resolve meeting conflicts and scheduling Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data. • Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel for the team or department; completes expense reports in a timely manner. • Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor. • Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.

salary: $43 - $45 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

OBJECTIVES:
• Performs administrative duties and office support activities for a team or department.
ACCOUNTABILITIES:
• Calendar management – proactively resolve meeting conflicts and scheduling
Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data.
• Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel for the team or department; completes expense reports in a timely manner.
• Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor.
• Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.

The essential functions of this role include:

• working in a smoke free environment

Skills

• MS Teams
• MS Outlook
• MS Office
• Concur
• Creating Presentations
• Maintaining Calendars
• Preparing Agendas
• Travel Arrangements
• Handling Confidential Information
• Decision Making
• Microsoft Office
• Problem Solving
• Web Conferencing
• Written Communication
• Organization
• Multi-tasking

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.