Administrative Assistant Job at The Chamberlin Group in Saint Louis

Are you passionate about making a difference and helping others thrive?

Are you ready to leverage your exceptional organizational and communication skills to support our team and enhance our daily operations?

If so, join our team at the Chamberlin Group. We are seeking an Administrative Assistant who’s ready to dive into a rewarding opportunity to showcase your expertise in managing communication, scheduling, and supporting our amazing team.
 Success at the Chamberlin GroupAs an Administrative Assistant, you’ll embrace the dynamic day-to-day operations and support our vibrant culture which is the cornerstone of our success and will empower you to excel in your role, too.

• Our Glass is Always Half Full – Optimism: Maintain a positive attitude each day, handle challenges with a solution-oriented mindset, and assist in creating a welcoming atmosphere for clients and colleagues.
• We Say Thank You – Gratitude: Consistently show appreciation for your team members’ efforts, acknowledge clients warmly, and foster a culture of appreciation where everyone feels valued.
• Let’s Get It Done – Tenacity: Approach tasks with determination, go the extra mile to ensure accuracy and timeliness, and remain committed to overcoming obstacles and managing multiple responsibilities.
• Train On the Tracks – Clarity: Ensure tasks are completed with a clear focus on priorities, follow established processes, and maintain organization to keep the team aligned and on track.
• Willing To Pivot – Adaptability: Demonstrate flexibility and a willingness to embrace new ideas and processes, proactively seek innovative solutions, and respond effectively to evolving needs.
• Work to Live – Family First: Prioritize a healthy work-life balance, foster a sense of family and inclusivity within the team, and maintain a supportive environment that values personal well-being.

 Joining Our TeamThe Chamberlin Group is a thriving Tax and Financial Consulting firm in Saint Louis, MO. We are dedicated to helping people transition seamlessly from work to retirement. We specialize in tax planning, investment advice, and financial planning, providing peace of mind to our clients.

We have built a work environment where employees feel engaged and valued. Our unique programs allow you to invest in your personal and professional development.
We work hard and play hard together, supporting each other like family.
 Responsibilities as the Administrative Assistant As the Administrative Assistant, you will play a pivotal role in ensuring that our organization's daily operations run seamlessly. Your core responsibilities will include:

• Client Interaction and Communication: Effectively communicate to build trust and maintain professionalism with both external clients and internal colleagues, creating a positive experience for everyone involved.
• Documentation and Administrative Management: Manage important documents, data, and correspondence with accuracy and confidentiality, ensuring smooth information flow and regulatory compliance.
• Scheduling and Event Coordination: Manage calendars, appointments, and events, coordinating logistics and ensuring materials are ready for meetings, webinars, and classes.
• Team Support: Support the entire team by anticipating potential challenges, offering proactive solutions, and contributing to smoother workflows and stronger team collaboration.

 Here’s How We Will Measure Your SuccessThe Administrative Assistant provides essential support to the organization's daily operations, ensuring smooth and efficient functioning. Here’s how we will measure your success:

• Efficiency & Productivity: Complete tasks within assigned deadlines, manage time effectively to prioritize tasks, and maintain high accuracy in data entry and document preparation with minimal errors.
• Communication & Collaboration: Respond promptly to inquiries and requests from colleagues, clients, and management, communicate clearly and professionally in both verbal and written formats, and contribute to a positive team environment.

Qualifications The following qualifications will support your success in this role.

• High School Diploma or GED required.
• Previous administrative experience is a plus.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent verbal and communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to manage sensitive and confidential information professionally.
• Team player with the ability to collaborate with others and work independently.
• Appointment setting experience preferred.
• CRM experience preferred.

 Here’s How We Take Care of our TeamAs an Administrative Assistant, you’ll make $18.00 - $20.00 per hour.

• Comprehensive Benefits Package: medical, dental, vision, and more
• Paid Time Off (PTO): Enjoy time to recharge and maintain a healthy work-life balance
• 401K Retirement Plan
• FUN on-site and off-site Company Events and Gatherings
   

APPLY TODAY to join the Chamberlin Group as our next Administrative Assistant and embark on a rewarding career where your expertise will make a true impact on our amazing team!
 

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