Administrative Assistant Job at Odyssey House in New York

Our Mission:

Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There’s more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future.

If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real.

In addition to competitive salaries, Odyssey House offers:

• A 35-hour work week (as opposed to a 40-hour work week)
• Vacation Plan and Holiday Schedule
• Life Insurance
• Medical Insurance (Two Plans)
• Dental and Vision Insurance
• Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)
• Long-Term & Short-Term Disability
• Flexible Spending Account/Health Reimbursement Account
• 403(b) Plan
• Corporate Counseling Associates (CCA) EAP benefit
• Ability Assist Counseling Services (through The Hartford)
• Commuter Benefits
• Educational Assistance Programs
• Special shopping discounts through ADP Marketplace and PlumBenefits
• RUFit?! Fitness Program
• Pet Insurance
• Legal Assistance
• Optum Financial Service through ConnectYourCare
• Benefit Advocacy Center through Gallagher

Salary Compensation Range: $55,000-65,000

MAJOR FUNCTIONS:

The Administrative Assistant provides direct and material support to the Vice President of OASAS Residential Services, who is responsible for the oversight of 150 staff members, 6 programs and various grants and awards. The Administrative Assistant supports the Vice President in meeting organizational and division-specific goals and objectives through various activities including assumption and organization of daily tasks.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Prepares for and attends all meetings chaired by the VP of OASAS Residential Services
• Maintains and distributes minutes for all meetings for which meeting minutes are required
• Assists the VP in remaining organized by reviewing daily calendars and scheduling meetings
• Supports Program Directors and other managers reporting to the VP in screening candidates for positions
• Provides administrative and logistical support to other members of the senior management team upon request
• Provides administrative and logistical support to programs in the absence of a program-level Administrative Assistant.
• Prepares memos, reports, correspondences, and spreadsheets in collaboration with the VP
• Reviews and organizes clinical data for review and interpretation by the VP
• Reviews and edits documents prior to distribution
• Remains current on trends in all areas of VP responsibility and provides insight to the VP on the applicable external environment
• Develops relationships with members of the management team in order to assist them in carrying out their responsibilities
• Attends all Odyssey House functions including fundraisers, events and program-level celebrations
• Acts as liaison between VP and human resources department in facilitating the onboarding process

REQUIREMENTS: EDUCATION/TRAINING AND EXPERIENCE KNOWLEDGE, SKILLS AND ABILITIES

1. Bachelor’s Degree in Human Services concentration or related field required
2. Highly organized and capable of managing multiple tasks simultaneously
3. Proficiency with computer operation (Microsoft Word, Excel, EHR, and Outlook programs) required
4. Excellent interpersonal skills and the ability to work within the context of a large management team
5. Must demonstrate excellent written, verbal, interpersonal and organizational skills
6. Demonstrated interest in working with marginalized populations (substance use, mental illness, homelessness) strongly preferred

Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.