Administrative Assistant Job at Cayuga Health System in Montour Falls

Administrative Assistant - Full Time - Days

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs. 

Performs various administrative tasks utilizing knowledge of office procedures. Works directly with the SNF Administrator to maintain communication and efficiency in office operation. Works closely with the Director of Social Work, Director of Nursing and Activities Director in carrying out responsibilities related to the interdepartmental functions of the position.

Roles and Responsibilities:

• Maintains files and ensures the security of confidential information, including daily/weekly census reports, unscheduled PBT reports, resident filing, data entry into SNF Incident Reports, and restraint tracking database.
• Manages administrative tasks for admissions, discharges, and transfers, including data entry into Meditech, completion of admission packets, creation of resident labels/bracelets, and notifying the ombudsman of unplanned changes.
• Schedules weekly resident care conference notices and distributes baseline care plans to families and residents in a timely manner.
• Oversees Medicare certification and recertification tracking, ensuring timely acquisition of physician signatures.
• Manages the Seneca View referral log, tracks referrals for civil rights compliance, and handles County Department of Social Services notifications (DSS-3559) for changes in Medicaid resident status.
• Updates the wander system, maintains Point Click Care software, assists with HCS reports, MDS, Apex, and PBJ submissions, answers phones, relays messages, and performs other job-related duties as assigned.

Required Skills and Experience:

• Associate degree in secretarial science or equivalent education/experience.

• • Appropriate prior administrative assistant experience.
  • Excellent grammar, spelling, punctuation, and formatting skills; adept at interacting with visitors and employees in a friendly and professional manner, including handling difficult situations effectively.
  • Required computer skills and typing ability of 60+ wpm, with experience in creating various correspondence and reports.
  • High initiative with strong problem-solving skills, capable of making rapid decisions and managing details calmly; flexible and willing to work extra hours as needed.

Preferred Skills and Experience:

• Bachelor's Degree strongly preferred
  • Proven ability to contribute to a team, deliver results on time and within budget, and experience in project management.

Location and Travel Requirements:

• Onsite - Seneca View Skilled Nursing Facility - 220 Steuben St, Montour Falls, NY 14865
• Shift: (Mon-Fri) between the hours of 8:00 AM - 6:00 PM

Pay Range Disclosure

• $20.75 to $24.00 per hour

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.

I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.