Administrative Assistant Job at Girl Scouts Of Central Texas in Belton

Essential Functions

• Assists with paperwork collection during check in/check out procedures with all campers.
• Answer phones in a timely, professional, and competent manner.
• Returns messages, as well as relay messages to camp staff and the GSCTX Camp Management team.
• Coordinates communication, camper mail/camper e-mail, and picture taking.
• Uploads photos to Flickr, filtering out any photos with campers without photo releases.
• Helps maintain a customer friendly, organized, and friendly office atmosphere.
• Assists with the filing and organizing of camper and staff forms.
• Maintains camper and staff files, release forms, and other records in accordance with confidentiality policies of GSCTX.
• Provide quality camper experience that resolves concerns by offering creative solutions in a timely manner.
• Be a role model to campers and staff in your attitude and behavior.
• Work with and teach children ages six through seventeen.
• Assisting with daily, weekly, and end of season camp cleaning responsibilities.
• Engages in problem-solving skills, by clarifying desired information, researching, locating and delivering findings and solutions.
• Displays professional demeanor, and integrity at all times.
• Maintains strict confidentiality and professionalism when handling sensitive information.

• Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
• Adheres to the policies of the Girl Scouts of Central Texas and promotes Girl Scouting in a positive manner to the public as well as to all internal and external customers.
• Continuous work as a team member and ability to work independently with some supervision.
• Frequent work under stress and under pressure of deadlines with overlapping projects.
• Continuous ability to work well with others.
• Performs other duties or assists other projects as assigned.

Required Qualifications

• Must be at least 18 years of age by June 1, 2025
• Adheres to Personnel Policies for Summer Camp Staff.
• Experience in customer service and serving the public.
• Extremely organized, detail-oriented, and takes initiative.
• Exhibits good judgment and risk management assessment skills.
• Ability to make a commitment to the philosophy of Girl Scouting, both nationally and locally.
• Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
• Satisfactory results from a criminal background check are required.

Preferred Qualifications

• Residing on camp property is preferred; may need to live in units with campers.

• College hours/professional experience preferred.
• High School Diploma/GED preferred.
• Fluent in Spanish and English is preferred.

Physical Requirements

• Frequent sitting, standing, walking, bending and twisting upper body.
• Capable of lifting up to 50lbs.
• Capable of viewing computer monitor for long periods.
• Continuous requirement for professional demeanor and appropriate camp staff attire at all times.

Environmental Demands

• Continuous outdoor activity and exposure to weather.

Important Note: The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas.

This employer participates in the Electronic Employment Verifications Program. Please click the E-Verify link below for more information.

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