Roberts Williams Team with RE/MAX Premier Realty is hiring: Administrative Assis

The Roberts Williams Team is an ambitious group of real estate sales professionals focused on The Villages community and surrounding areas. Led by Matt Roberts and Guy Williams Jr, we have been the #1 Selling REALTOR® Team in The Villages community since 2020. The team's mission is “to provide service so great, customers can't help but tell everyone they know about us.” To that end, we are looking for like-minded support staff to help streamline our processes and ensure the best possible experience for our customers.

We are currently seeking a motivated and detail-oriented Real Estate Administrative Assistant to join our team and help streamline our transaction processes. The right candidate will exhibit our Core Values of “Excellence, Integrity, Friendliness, and Fun.” They will be the kind of people who enjoy a challenging and fast-paced work environment where each member holds themselves and each other to a high standard. We work hard, actively seek constructive feedback, and care deeply about one another. And when we meet our goals, we celebrate together.

Compensation:

• $43,700-$54,000 salary plus bonus potential
• PTO, Paid Holidays

Applicants should enjoy helping people and continually learning how to streamline our processes. They will relish the opportunity to take on greater responsibilities and will be eager to demonstrate their ability to push the team closer to achieving its goals, as well as being deeply committed to the team achieving greater levels of success. As you succeed in the role, you may have opportunities to grow and increase your responsibility and income.

What We Offer:

• On- or off-site training during the initial employment period
• Opportunities for professional development and growth
• A collaborative and supportive work environment

$43,700 - $54,000 salary plus bonus potential

• Oversee Administrative Operations: Supervise all administrative tasks for home buyer and seller transactions from contract to close.
• Ensure Compliance: Track transaction activities and submit required documentation to the office broker for compliance and proper file management.
• Coordinate with Stakeholders: Communicate and follow up with sales staff, title/escrow agents, lenders, appraisers, contractors, and others to ensure timely closings.
• Review Documents: Review purchase and sale agreements, real estate forms, and contracts for accuracy, secure necessary approvals, and send to relevant parties.
• Support Transactional Process: Assist agents, customers, lenders, and title companies with paperwork and ensure all contractual obligations are met.
• Schedule Inspections and Appraisals: Ensure timely scheduling of property inspections and appraisals.
• Monitor Repair Progress: Track, report, and follow up on necessary repairs to ensure timely completion.
• Provide Regular Updates: Deliver weekly transaction status updates to customers, lenders, agents, and other relevant parties.
• Address Issues Promptly: Notify agents and stakeholders of any issues or challenges that require attention.
• Maintain CRM Accuracy: Enter and update customer information in the CRM, ensuring records are current, including post-closing updates (e.g., mailing addresses).
• Organize and Maintain Files: Keep transaction files organized and assist in enhancing team office organization and logistics.
• Implement Special Projects: Support team leaders with special projects as required.
• Ensure Brand Consistency: Maintain a unified brand presence, messaging, and style across all communication channels.
• Foster Positive Customer Relationships: Uphold a positive attitude and cultivate customer loyalty through exceptional service and interactions.

• Experience: 1-2 years of experience as a Transaction Coordinator or in a similar real estate role.
• Organizational Skills: Exceptional organizational and multitasking abilities to manage multiple tasks and deadlines.
• Communication Skills: Strong written and verbal communication skills to effectively interact with clients and team members.
• Independence and Teamwork: Ability to work independently while collaborating effectively within a team environment.
• Positive Attitude: A team player with a positive attitude, strong work ethic, and a commitment to success.
• Technical Proficiency: Comfortable with computers and software, including spreadsheets and CRM/database management (experience is a plus).
• Attention to Detail: Detail-oriented with a focus on accuracy, timeliness, and a passion for checklists and thoroughness.
• Problem-Solving Abilities: Strong problem-solving skills with a proactive, growth-oriented mindset.
• Customer Service Focus: Service-driven with the ability to manage interactions with diverse personalities.
• Can-Do Attitude: Willing to assist wherever needed to support team success, demonstrating a “CAN and WILL DO” approach.
• Real Estate License (Optional): A real estate license is a plus, but not required.

Roberts Williams Team offers sellers the most extensive combination of digital and print marketing of any team in the area. Buyers will benefit from the team’s local expertise and willingness to go the extra mile to find the perfect home at the right price.