Robert Half is hiring: Executive Administrative Assistant I in Miami

We are offering a contract for a permanent position as an Executive Administrative Assistant I in Miami, Florida. The successful candidate will be tasked with providing administrative support to multiple VPs and Directors, managing schedules, and coordinating department meetings. This role is integral to maintaining efficient operations within our team.

Responsibilities:

• Accurate and efficient processing of administrative tasks such as managing schedules, running reports, and filing documents.
• Serving as the primary liaison for attendee communication, travel arrangements, and general logistics.
• Coordinating travel and accommodation bookings for team members as required.
• Assisting with the financial reconciliation processes.
• Managing and maintaining the filing system for VPs/Directors.
• Preparing meeting agendas, attending meetings, taking minutes, and preparing executive summaries.
• Ordering and maintaining supplies as needed, including corporate gifts for special occasions.
• Planning and coordinating on-site and off-site meetings and events, including the organization and setup of breakfast and luncheon meetings.
• Supporting Department Managers on an as-needed basis.
• Safeguarding and maintaining confidential data within the organization.• Exceptional communication skills, both written and verbal
• Proficiency in Microsoft Excel for data analysis and reporting
• Excellent planning and organizational skills
• Knowledge of Human Resources (HR) administration
• Ability to manage email correspondence efficiently
• Experience in project management
• Familiarity with Microsoft Outlook for scheduling and email management
• Proficiency in the use of About Time software
• Understanding of logistics and supply chain management
• Fast and accurate typing skills
• Expertise in calendar management and scheduling
• Ability to act as a liaison between different departments or organizations
• Experience in handling payroll functions
• Proficiency in creating presentations using Microsoft PowerPoint
• Willingness to travel for business needs
• Excellent interpersonal communication skills
• Familiarity with video conferencing tools
• Proficiency in using computer systems and software
• Ability to manage file systems and maintain records
• Knowledge of desktop hardware and troubleshooting
• Experience in making travel arrangements for executives
• Ability to work onsite when required
• Experience in using templates for document creation
• Knowledge of salary structures in HR administration
• Ability to take meeting minutes accurately and efficiently