Receptionist Job at Robert Half in Tampa

We are offering an exciting opportunity for an entry-level Receptionist to join our team in Tampa, Florida. In this role, you will facilitate daily office operations by providing exceptional administrative support, including managing incoming calls, welcoming visitors, and assisting with various administrative tasks. This role is vital in ensuring smooth and efficient daily operations within our organization.

Responsibilities:

• Act as a first point of contact, answering inbound calls and directing them to the appropriate team members.

• Provide a warm and detail oriented greeting to all visitors, promptly notifying the relevant team member of their arrival.

• Contribute to efficient office operations by assisting with scheduling meetings, managing contacts, preparing expense reports, and arranging travel.

• Coordinate the use of conference rooms, including scheduling and preparing for client meetings.

• Maintain the cleanliness and organization of common areas, including conference rooms, kitchens, and reception areas.

• Keep track of office supplies, maintaining adequate inventories and placing orders for replacement items as necessary.

• Assist with the coordination of office maintenance tasks, working with external vendors as needed.

• Manage mail and package pickup, delivery, and distribution to ensure timely and accurate handling of correspondence.

• Support the preparation of materials for client and external meetings, ensuring all necessary documents and resources are ready and available.

• Assist in planning and coordinating office activities, including social events, team lunches, and conferences.

• Provide support to team members by assisting with ad hoc administrative tasks as requested.

• Minimum of 1+ years experience in a receptionist or similar role
• Proficient in answering inbound calls, with a focus on maintaining professionalism and delivering high customer service standards
• Ability to maintain office supplies, ensuring availability and proper inventory at all times
• Proven experience in assisting guests, providing them with the necessary information and support during their visit
• Competence in directing guests to appropriate locations or personnel, ensuring a smooth visitor experience
• Strong communication and interpersonal skills, with the ability to interact effectively with all levels of staff and visitors
• Ability to multitask and handle pressure in a busy environment
• Good organizational skills and attention to detail
• Proficiency in using office equipment such as computers, fax machines, and photocopiers
• Basic knowledge of administrative and clerical procedures
• Familiarity with Microsoft Office Suite and other office management software.