Receptionist Job at Metasys Technologies, Inc. in Imperial

Receptionist
Imperial, PA (onsite)
Potential to convert to FTE

Client is seeking a Receptionist/Administrative Support professional to provide administrative assistance and ensure smooth office operations. This role involves managing reception duties, coordinating visitors, supporting meeting arrangements, and performing general office tasks.

Responsibilities:

• Answer phones, direct calls to appropriate personnel, and manage voicemail
• Register visitors, coordinate schedules, and ensure security procedures are followed
• Maintain break room supplies, including coffee, snacks, and necessary equipment
• Coordinate and arrange meeting rooms, including booking equipment, projectors, and catering
• Assist in scheduling and organizing meetings, both in-person and virtual (video/web conferencing)
• Manage mail services, including tracking and distributing inbound and outbound courier, freight, and mail
• Order office supplies, toner, printer paper, and other common-use items
• Maintain a neat and organized reception area and common spaces, including conference rooms and cafe
• Provide support for building and housekeeping services and ensure equipment is functioning properly
• Perform basic clerical duties, including drafting routine reports and correspondence
• Handle inquiries, complaints, and requests with a professional customer service orientation
• Ensure smooth visitor and vendor interactions, including issuing visitor passes and arranging escorts as necessary
• Coordinate with external vendors and negotiate pricing and menu options for catering
• Perform other administrative tasks and support duties as assigned

Requirements:

• Preferred 2 years of customer service experience, with a focus on front-line support
• College degree preferred but not required
• Proficient in MS Windows, MS Word, and MS Excel
• Strong organizational skills with attention to detail
• Pleasant demeanor with strong interpersonal communication skills
• Ability to understand and follow instructions and respond effectively to common inquiries
• Ability to calculate simple figures, such as percentages
• Basic analytical skills with the ability to solve problems in standard situations
• Must be able to work flexible schedules based on office needs
• Ability to work independently and as part of a team

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.