Receptionist Job at AGG Legal Staffing in San Francisco

Prestigious Law Firm is seeking a Receptionist for a 12-week assignment. The position is 5 days in office with the hours being 9:00 am to 5:30 pm, a 37.5 hour work week. The responsibilities include answering phones, greeting guests, setting up visitors with security, restocking the snacks in the kitchen area, possibly ordering and/or picking up lunch and any other projects as needed.

KEY RESPONSIBILITIES of this role include, but are not limited to:

• Maintain a professional and welcoming reception service for internal and external personnel;
• Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail;
• Organize and liaise with couriers regarding mail to be sent to and from office;
• Housekeeping – including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms;
• General office organization;
• Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees;
• Process daily mail – incoming and outgoing;
• Purchase office and kitchen supplies;
• Liaise with building maintenance when required;
• Make hotel and travel reservations when necessary;
• Safety Monitor for building emergency and safety drills;
• Main contact for parking validations;
• Physical file creation and set up (when needed);
• Document filing in physical folders (when needed);
• Conflict of Interest checks, when needed;
• General administrative assistance when required.
• Assist Firm Administrator in ad hoc and one-off tasks and projects.

• KEY COMPETENCIES:
• Comprehensive understanding of company policies, procedures and processes;
• Maintains confidentiality;
• Establishes and maintains interpersonal relationships and promotes a positive work environment;
• Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.