HR Specialist Job at Willamette View in Portland

At Willamette View, you'll contribute to the ethos of "Inspiring the Art of Living Well" for our active resident community, playing a key role in helping individuals lead rich and fulfilling lives. If you appreciate the importance of personal relationships and making a meaningful impact on the lives of others, then our unique, lively, and progressive senior community is the ideal place for you.

JOB SUMMARY:

As the HR Specialist, you'll be responsible for overseeing and managing key human resources functions, including payroll administration, benefits management, employee leaves, onboarding, training, and serving as the first point of contact for employees in the office. Operating under management guidance, you're expected to align your actions with WV's mission, goals, plans, policies, and distinctive culture.

Process and maintain accurate payroll records, ensuring timely and accurate compensation. Collaborate with Finance to address any payroll discrepancies and ensure compliance with tax and reporting regulations.

Oversee employee benefits programs, including health insurance, retirement plans, and other perks. Act as a liaison with benefits providers and assist employees with enrollment, claims, and inquiries.

Administer and track employee leave programs, including FMLA, sick leave, and PTO. Ensure compliance with leave policies and provide support to employees regarding leave-related questions.

Coordinate the onboarding process for new hires, including orientation and document completion, and manage the offboarding process for departing employees, including exit interviews and final paperwork.

Assist in planning, coordinating, and tracking employee training programs, ensuring compliance with mandatory training requirements and supporting career development initiatives.

Serve as the first point of contact for employee inquiries on HR policies and workplace matters, while providing general HR administrative support and fostering a positive work environment.

QUALIFICATIONS:

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience).
• 2+ years of experience in HR, with a focus on payroll, benefits administration, and employee relations.
• Strong knowledge of HR practices, labor laws, and compliance regulations.
• Experience with HRIS systems is preferred.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving skills and attention to detail.

What benefits are offered?

At Willamette View, we believe in investing in our employees. When you join our team, you'll gain access to a comprehensive range of benefits designed to enhance your well-being.

• Medical, Dental, Vision, Insurance, along with optional Flexible Spending Accounts (FSA) to employees working full-time hours. Benefits begin 30 days after hire. 401(k) retirement plan with up to 3% match
• Generous Paid Time Off - Accruals start at 13 PTO Days per year with annual increases. 6 Paid Holidays Annually
• Support your well-being through access to our fitness center, pickleball courts, walking paths around our 27-acre campus, wellness incentives, and a subsidized food program

Willamette View believes in building a sense of community and inclusivity, both in the relationships we build with our residents and with our own team. Willamette View provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion or belief, age, sex (including pregnancy), national origin, social or ethnic origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, relationship status, parental status, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.