Executive Assistant Job at Robert Half in Cheektowaga

Jenny Bour with Robert Half is working with a growing company that is looking for an Executive Assistant to join their team! Are you a detail-oriented professional with a passion for project management and executive support? We are seeking a highly motivated and organized individual to fill the position of Executive Assistant. This role is pivotal in ensuring the seamless operation of executive-level functions and project execution. This is an excellent opportunity to work in a fast-paced environment while contributing to high-impact projects!

Key Responsibilities:

• Serve as the first point of contact for the President, handling phone calls, emails, and correspondence with professionalism.
• Manage assigned projects and utilize project management tools effectively.
• Provide high-level administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare reports, presentations, and documents with accuracy and attention to detail.
• Plan and coordinate executive-level meetings, events, and client interactions.
• Act as a communication bridge between the President’s office and internal departments, fostering credibility and trust.
• Maintain and manage internal electronic filing systems.
• Coordinate monthly departmental meetings, including preparing agendas, taking minutes, and distributing materials.
• Complete critical deliverables, such as drafting acknowledgment letters and personal correspondence.

• 5+ years of experience working in an administrative or project management role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Visio).
• Strong computer and clerical skills, including typing and dictation.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proactive problem-solving and follow-up on commitments.

***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.