Executive Assistant Job at Robert Half in Dallas

We are offering a contract to permanent employment opportunity for an Executive Assistant based in Downtown Dallas (100% on-site). This role is essential in coordinating activities and planning to ensure a smooth flow of information within our executive office. The Executive Assistant will work closely with high-level contacts, maintain executive calendars, and assist with project management as needed.

Responsibilities:

• Serve as a central point of coordination for activities and planning within the executive office

• Respond efficiently and effectively to the needs of the President & CEO and COO

• Coordinate and address requests made of the executive team, liaising with internal and external contacts with discretion

• Review correspondence and draft appropriate responses or forward to relevant personnel

• Facilitate communication with the organization's leadership in a timely manner

• Provide proactive calendar management and maintain awareness of executive priorities

• Prepare executives for internal and external meetings, including report and presentation creation

• Track VIP relations and correspondence, managing contacts to ensure accuracy

• Understand and follow organizational policies and procedures for decision-making protocols

• Assist with project management and provide updates to executives on project status

• Submit expense reports on behalf of the President & CEO and COO

• Provide support to other members of the leadership team as needed

• Oversee compliance with organizational bylaws, policies, and schedules for the Board of Directors

• Coordinate Board meetings, prepare and distribute agendas, and handle action items from Board minutes to completion.

• Proven expertise in Calendar Management is necessary
• Exceptional Communication skills are required
• Experience with managing Conference Calls is expected
• Ability to handle Correspondence professionally is needed
• Proficiency in Coordinating Schedules is a must
• Prior experience with Scheduling Appt - Calendar Management is desirable
• Experience in general Scheduling is a requirement
• Familiarity with C-Suite level responsibilities is important
• Capability to handle Confidential Correspondence is required
• Proficiency in Microsoft PowerPoint is expected
• Ability to create and manage Presentation Decks is a must
• Experience in Event Planning is desirable
• Knowledge of taking Meeting Minutes and distributing them is necessary
• Ability to accurately Distribute Meeting Minutes is important