Robert Half
Executive Assistant Job at Robert Half in New York
Robert Half, New York, NY, US,
Job Description
Job Description
We are offering a short term contract employment opportunity for an Executive Assistant in New York. The role involves working closely with high-level executives in a health related profession, providing administrative support, and ensuring smooth operations within the office environment.
Responsibilities:
• Facilitate effective communication by managing correspondence, preparing documents, and ensuring the C-Suite is informed of all necessary information.
• Utilize Microsoft Office Suites, Microsoft Excel, and Microsoft Outlook to perform tasks such as data entry and document creation.
• Enhance office efficiency through proficient use of CRM and Concur.
• Manage executive calendars, schedule appointments and meetings, and ensure executives are well-prepared for all engagements.
• Provide excellent customer service, addressing inquiries and resolving issues promptly.
• Travel as necessary and adapt to additional work hours with minimal notice.
• Exercise basic office skills to maintain an organized and efficient workspace.
• Document activities and maintain accurate records to ensure seamless operations.
• Support the Chief Medical Officer and COO, ensuring their schedules are well-managed and they are prepared for all engagements.
• Adapt to changes quickly, handling tasks such as About Time management and other responsibilities as they arise.• Proficiency in using Concur for managing expenses and travel arrangements.
• Experience in using CRM for managing customer relationships and data.
• Advanced skills in Microsoft Excel for data management and analysis.
• Proficiency in Microsoft Office Suites including Word, PowerPoint, and Access.
• Experience in using Microsoft Outlook for email and calendar management.
• Familiarity with About Time for time and attendance tracking.
• Proven experience in Calendar Management, coordinating and scheduling meetings and appointments.
• Excellent written and verbal communication skills for managing correspondence.
• Experience in supporting C-Suite executives, managing their schedules, and coordinating their activities.
• Proficiency in Documentation, creating, and maintaining files and records.
• Basic Office Skills including typing, filing, and telephone etiquette.
Responsibilities:
• Facilitate effective communication by managing correspondence, preparing documents, and ensuring the C-Suite is informed of all necessary information.
• Utilize Microsoft Office Suites, Microsoft Excel, and Microsoft Outlook to perform tasks such as data entry and document creation.
• Enhance office efficiency through proficient use of CRM and Concur.
• Manage executive calendars, schedule appointments and meetings, and ensure executives are well-prepared for all engagements.
• Provide excellent customer service, addressing inquiries and resolving issues promptly.
• Travel as necessary and adapt to additional work hours with minimal notice.
• Exercise basic office skills to maintain an organized and efficient workspace.
• Document activities and maintain accurate records to ensure seamless operations.
• Support the Chief Medical Officer and COO, ensuring their schedules are well-managed and they are prepared for all engagements.
• Adapt to changes quickly, handling tasks such as About Time management and other responsibilities as they arise.• Proficiency in using Concur for managing expenses and travel arrangements.
• Experience in using CRM for managing customer relationships and data.
• Advanced skills in Microsoft Excel for data management and analysis.
• Proficiency in Microsoft Office Suites including Word, PowerPoint, and Access.
• Experience in using Microsoft Outlook for email and calendar management.
• Familiarity with About Time for time and attendance tracking.
• Proven experience in Calendar Management, coordinating and scheduling meetings and appointments.
• Excellent written and verbal communication skills for managing correspondence.
• Experience in supporting C-Suite executives, managing their schedules, and coordinating their activities.
• Proficiency in Documentation, creating, and maintaining files and records.
• Basic Office Skills including typing, filing, and telephone etiquette.