Executive Assistant Job at AI Fund in San Francisco
AI Fund, San Francisco, CA, United States, 94199
ABOUT BASETEN
We’re a growing team of builders backed by top-tier investors, including IVP, Spark Capital, Greylock, and Sarah Guo at Conviction. ML teams at enterprises and category-defining AI-native companies like Descript, Bland.ai, Patreon, Writer, and Robust Intelligence use Baseten to power their core production workloads with best-in-class performance, security, and reliability. While we’ve unlocked PMF and secured Series B funding, the ML infrastructure market is massive, and we’re just getting started. If you’re excited to work on engaging and relevant problems while building something new from the ground up, come join us!
ABOUT THE ROLE
We’re looking for an experienced Executive Assistant to support our founding team. As the first hire in this role, you’ll provide essential administrative and operational support to help our growing team run smoothly. You'll manage San Francisco office duties, help facilitate new hire onboarding, support team travel logistics, assist with scheduling, and own a range of high-level administrative tasks. This role requires someone organized, detail-oriented, and able to prioritize in a fast-paced, dynamic environment.
THE RESPONSIBILITIES
As a fast-growing team (45 employees and counting), we expect the responsibilities of this role to evolve over time. Here are some of the areas where you could have an immediate impact:
New hire onboarding: Order laptops, send swag, and provide building access for new hires. Coordinate onboarding trips for remote employees and set up new accounts and devices.
Travel and offsite coordination: Book team dinners, travel, and organize company-wide offsite events twice a year. Streamline travel-related expenses.
Scheduling: Assist with scheduling board meetings and managing the calendars of the CEO and CTO.
Office management (San Francisco): Manage office operations, including furniture, equipment, snacks, and building access. Support SF-based marketing events. Scale solutions for office expansion and lunch programs as we grow.
Finance and legal: Pay bills, manage invoices, enforce corporate card policies, and collect 1099s from vendors. Organize financial and legal documents.
Security and compliance: Ensure company-wide compliance with security protocols like Drata.
THE REQUIREMENTS
3+ years of experience as an Executive Assistant or Office Manager, preferably in a fast-paced startup environment.
Strong organizational skills with the ability to multitask and prioritize.
Detail-oriented with the ability to anticipate the needs of executives and the team.
Proactive, adaptable, and able to thrive in a rapidly changing environment.
Excellent verbal and written communication skills.
Proficiency in Google Workspace, Slack, and other collaboration tools. Familiarity with finance tools like Ramp and compliance software like Drata is a plus.
WHAT WE OFFER
Competitive compensation package (Unlimited PTO, 401k, covered healthcare premiums, remote-first culture)
A unique opportunity to be part of a rapidly growing startup in one of the most exciting engineering fields of our era
An inclusive and supportive work culture that fosters learning and growth
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities