Groupe Insearch is hiring: Executive Assistant in San Francisco

Send your resume to info@insearchsf.com with the job id.

ADDRESS:

South Park

POSITION:

Executive Assistant

HOURS:

Onsite Monday-Friday

ATTRACTIVE FACTORS:

• Wear many hats
• Great opportunity to learn the ropes at a hot startup
• Work in a disruptive and fast-growing industry where the possibilities are endless
• Team is passionate & invested
• Autonomy and responsibility
• Opportunity to plan fun events

KEY RESPONSIBILITIES:

• Proactively manage, assess and predict the day-to-day needs of the CEO to ensure he is prepared and organized for all internal and external meetings and events.
• Understand the CEO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
• Provide a consistent organizational cadence and structure for the CEO and the organization.
• Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and personal support for the CEO.
• Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.
• Plan events (team retreats, board meetings, all hands, offsites, special projects).
• Own all office operations, catering needs, and vendor relationships to ensure the office runs smoothly.
• Ad hoc project support

TOP KEYS FOR CLIENT:

• Ability to work with many different groups of people, all with varying agendas
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Bright, great communicator, energetic and positive, eager to learn & add value
• Must be intensely organized, efficient and detail focused
• Be proactive and super responsive
• Pleasant, easygoing personality
• Motivated self-starter, positive contributor to the firm
• Confident decision maker with good judgment, know when to escalate things
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Ability to work independently and as a member of a cross-functional team
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners
• Creative problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them

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