Executive Assistant Job at Addison Group in Chicago

Job Title: Executive Assistant

Location: Chicago, IL- 100% Onsite

Job Type: Contract

Job Description

As an Executive Assistant, you will be responsible for supporting the executives in managing their day-to-day operations, handling confidential matters, and ensuring efficient communication. You will be expected to handle scheduling, correspondence, travel arrangements, and special projects.

Key Responsibilities

• Manage executive calendars, scheduling appointments and meetings, and ensuring efficient time management.
• Coordinate and arrange travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information and act with discretion at all times.
• Organize and manage meetings, including preparing agendas, taking notes, and following up on action items.
• Support project management and contribute to various initiatives as needed.
• Serve as a liaison between executives and internal/external stakeholders.
• Ensure the executives’ office is organized and supply needs are met.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of experience in an executive assistant or administrative role.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to multitask and work in a fast-paced environment.
• Strong problem-solving abilities and critical thinking skills.
• Ability to handle sensitive information with confidentiality.