Executive Assistant Job at ENGINEERING SERVICES NETWORK, Inc. in Washington

Founded in 1995, ESN is a Small Disadvantaged Business (SDB), Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). ESN delivers trusted solutions that support our nation's defense. For more than two decades, we have been providing our military and government customers with mission-critical services including engineering and technical support, strategic and program management, testing and evaluation, operations support, and information technology. We are committed to proven, repeatable corporate quality management processes and are certified CMMI Maturity Level III - Development/Services & ISO 9001:2015.

We are seeking an Executive Assistant.

This position is on-site in Washington DC, Washington Navy Yard with situationally approved telework.

• Manage extensive executive schedule, coordinate visit requests, and de-conflict events for senior-level principal.
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
• Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.

Qualifications

• Military or industry Executive Assistant experience
• Active Secret clearance
• Strong problem identification and resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
• Ability to work independently in an extremely fast paced dynamic environment, managing multiple emails and calendars at once
• Experience with DoD senior level administrative and staffing requirements
• Strong experience writing and editing memos and correspondence
• Excellent MS Office skills (Teams, Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
• Excellent organizational and interpersonal skills plus strong attention to detail

Responsibilities

• Highly organized and proactive Executive Assistant to provide executive level management and analytical support to the Interior Communications (IC) and Networks, Naval Sea Systems Command 05H division Director
• This position requires close interaction with department leadership within the NAVSEA and across the DoD, including Components, industry partners to achieve IC goals and mission outcomes
• Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, and office operations; plan and track travel, visit requests, and increase workforce productivity through process improvement
• Manage extensive executive schedule, and de-conflict events for senior-level principal
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
• Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes