Executive Assistant Job at Social Mobile in Hollywood

Salary: $50k - $75k

Were Social Mobile, one of the fastest growing technology companies in Florida. As a mobility solutions provider, we offer services critical to organizations that are looking to bring to market innovative mobile products. In laymans terms, you ask?

Well, we design, engineer, and manufacture unique mobile solutions that enable some of the most interesting companies in the world (some of which you likely use regularly) to bring smart solutions to market quickly and efficiently, and then we deploy and support these large-scale fleets of devices to make our clients business operations even easier.

Our clients come from diverse industries, many of which form the cornerstones of our modern society, including healthcare, retail, defense and food delivery. So, in a sense, working at Social Mobile means youll be helping to enhance and streamline the functioning of our everyday lives.

Still reading? Well, heres what WERE looking for. The ideal Social Mobile employee is someone who is accountable, can work independently or as part of a team, and has an interest in propelling innovative technology into the broader ecosystem. Were looking for team members that will speak their mind, accept feedback, and continue to drive our growth.

If you think you fit the bill, and youre curious to hear more, wed love to see your application!

We are looking for an experienced Executive Assistant to join our team. The Executive Assistant (EA) will provide high-level administrative support to our executive leadership team ensuring their time is managed efficiently and effectively. With direct accountability to the Chief Financial Officer, President, and Chief Product Officer, the EA will be responsible for coordinating their personal and professional calendars, maintaining records, and coordinating accurate and functional flow of information.

Responsibilities:

• Provide high-level administrative support and day-to-day assistance to the executive leadership team.
• Manage personal and professional scheduling for the Chief Financial Officer, President and Chief Product Officer.
• Schedule and attend meetings on behalf of the leadership team, record and distribute meeting minutes and action items.
• Communicate efficiently and effectively with management/staff on behalf of the executive team.
• Execute the highest level of discretion and confidentiality when acting on behalf of the executive team.
• Facilitate all travel arrangements including airfare, lodging, meals, ground transportation, travel itineraries, meeting itineraries and materials.
• Maintain files and records as requested (proposals, sales, trip documents reports/debriefs).
• Facilitate monthly vendor payments, communication, follow-ups, and confirmations.
• Partner with office admin to support and assist with office management, client visits, policies, and procedures.
• Employees will be required to adhere to Social Mobile's information security policies and procedures

Requirements:

• Multiple years of experience as an Executive Assistant to multiple C-Suite executives

• Bachelor's degree preferred

• Flexibility and availability for last-minute or emergency needs over weekends/nights

• Exceptional verbal and written communication skills

• Excellent organizational skills and attention to detail

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook, OneDrive), Teams, and Adobe Acrobat

• Ability to conduct client/partner/industry research

• Ability to multi-task and work in a fast-paced environment with tight deadlines
• Ability to travel domestic and international