Executive Assistant Job at Top Secret Clearance Jobs in Hanover

About the job Executive Assistant
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DescriptionExecutive AssistantRoleEccalon seeks an Executive Assistant to support our OUSD(A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. This position requires a TS/SCI clearance.

Responsibilities

• Effective creation and execution of communication strategies to support our client's mission and priorities.
• Performing extraordinary executive-level support for DoD leaders.
• Coordinating the daily calendar(s) of DoD Executive(s) (Political Appointees or members of the Senior Executive Service}, including scheduling internal and external meetings, appointments, and events.
• Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas.
• Ensure the taskings comply with DoD systems such as CATMs, DoD editing, and formatting requirements.
• Tracking office taskings as defined by DoD Executives.
• Coordinating travel and accommodations for DoD Executives and other government officials as needed, including using the Defense Travel System (DTS).
• Executing tasks and duties that support the Executive priorities and daily operations.
• Providing support to the DoD Executives in executing all aspects of the office mission, including protocol and events planning support.
• Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda.
• Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management.

Qualifications

• Active TS/SCI clearance.
• (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence.
• A bachelor's degree from an accredited college or university (or actively working to complete one) is preferred.
• Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS).
• Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work.
• Experience in federal government, federal government consulting, or Office of the Secretary of Defense is preferred.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Be exceptionally organized.
• Be an excellent communicator (written and verbal).
• Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Have a demonstrated history of performing in a dynamic, high pace environment.
• Be positive and proactive.

About the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Defense, Aerospace, Intelligence, Professional Sports, and Health & Life Sciences.

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

Apply today to advance your career!

EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.