Executive Assistant Job at Mesabi Metallics Company LLC in Minneapolis

About Mesabi Metallics

When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota's mining history: Mesabi Metallics' cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.

More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.

At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Position Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our Minneapolis office. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision.

Job Responsibilities

The Executive Administrative Assistant will be responsible for the following:
Administrative Support to Executive Office (80%)

• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and facilitate communication.
• Handle confidential information with discretion and maintain a high level of confidentiality.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation of materials for meetings, presentations, and reports.
• Ensure individuals are well-prepared for meetings and events.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Compile documents for travel-related meetings and ensure timely submission of expense reports.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Conduct research and compile data for special projects and reports as needed.

Office Administration (20%)

• Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization.
• Manage building-related support tasks for Mesabi's office suite, such has handling maintenance requests, security access, and deliveries.

Skills and Qualifications

• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• A candidate with a background in law would be preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong problem-solving skills and the ability to think proactively.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

Education

• 4 years degree / Bachelor's degree in Business Administration, Management, or a related field preferred.

Physical Requirements

• None

Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.