Caliber Healthcare Solutions is hiring: Executive Assistant in Irving

JOB TITLE: Executive Assistant REPORTS TO:SVP of Operations

DEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt

SUMMARY

Responsible for performing a wide variety of executive administrative tasks in support of the executive team. This role serves as the eyes and ears for the executive team and is considered a trusted advisor, handling highly sensitive and confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain executives' calendars, schedules and meeting rooms.
• Review and organize CEO's email inbox to assist with prioritizing needed email responses
• Make and confirm executive's travel
• Prepare meeting agendas and presentations along with taking notes, tracking action items, and distributing meeting material as requested
• Prepare and submit expense reports and process other charges/expenses via Concur for executive credit cards
• Draft, review and send communications on behalf of executives
• Maintain various records and documents for company executives
• Anticipate the various needs of the executive team, initiating support
• Maintain confidential and sensitive information
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed

QUALIFICATIONS

• 2 year degree or minimum High School diploma or equivalent
• 3+ years of proven success supporting C-suite executives
• Required MS Office, Internet and Email experience
• Must be energetic, highly motivated, and able to work in a fast-paced environment
• Must be organized, detailed oriented, and able to efficient handle multiple tasks
• Must demonstrate ability to work well and effectively with others
• Must have excellent communication skills