Executive Assistant Job at PsiQuantum in Palo Alto

We believe quantum computing will change everything. It will have the power to transform the foundations of giant industries that rely on intensive computation. PsiQuantum is on a mission to build the world's first useful quantum computer, capable of delivering these transformative results. We know that means it will need 1 million qubits, error correction, a scalable architecture and a data center footprint.

By harnessing the laws of quantum physics, quantum computers can provide exponential performance increases over today's most powerful supercomputers, offering the potential for extraordinary advances across a broad range of industries including climate, energy, healthcare, pharmaceuticals, finance, agriculture, transportation, materials design, and many more.

PsiQuantum is uniquely positioned to deliver on the promise of quantum computing years earlier than our competitors. Our architecture is based on photonics which gives us the ability to produce our components using existing high-volume semiconductor manufacturing processes, the same processes that are today producing billions of chips for telecom and consumer electronics applications. Since photons don't feel heat, we can take advantage of existing cryogenic cooling systems, the kind that have been operating at facilities like the Stanford Linear Accelerator (SLAC). And because photons are in fact light, they can move between subsystems at tremendous speed using standard fiber connectivity.

Our team is building a utility scale quantum computer and the software tools needed to build fault tolerant quantum applications. We're a highly motivated and collaborative group focused on a singular goal - building the world's first useful quantum computer on the fastest path possible.

As a member of the CBO organization, you will join a team that encompasses all the company's functions and resources outside of the engineers building the actual quantum computer and our back-office G&A functions.

This includes application engineering and software tools development, technical product and program management, internally driven solutions development, marketing communications and all our strategic go-to-market and commercialization resources globally.

There's much more work to be done and we are looking for exceptional talent to join us on this extraordinary journey!

Job Summary:

This Executive Assistant will report to and partner with the CBO Office, taking his/her/their lead from the Sr Executive Assistant to the CBO and the Chief of Staff to the CBO. This role primarily involves supporting executives within the CBO department, and the candidate will act as a counterpart to the Sr. Executive Assistant to the CBO. He/she/they will ensure consistent and timely communications with internal and external stakeholders in a competent manner - always ensuring confidentiality, good judgment, discretion and professionalism.

Responsibilities:

* Professional, competent and timely execution of all responsibilities (including but not limited to calendaring, travel, expenses, action items, as well as organizational support of meetings, offsites, events etc)

* Support senior CBO team (CBO office + VPs and above) in managing calendars, meetings and conference calls, make appointments, book conference rooms and organize meetings.

* Ensure timely prioritization and tracking of executives' action items to completion and ensure meeting materials are prepared ahead of meetings.

* Arrange complex and detailed domestic and international travel plans, itineraries and trip agendas in ways that allow the executives to spend the most time on high-impact activity during trips.

* Complete, review and process expense reports.

* Communications + Oversight of priorities and outstanding actions

* Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibility, flagging any gaps in preparation and following up as appropriate on outstanding actions arising.

* Identify issues or gaps in communication and proactively flag issues that need to be escalated.

* Monitor email, Slack and meetings for actions arising. Follow up as appropriate.

* Attends assigned meetings, takes and transcribes minutes and action items.

* Willingness to flexibly support overall EA team, CBO team and CBO Org

* Prioritize responsibilities in a thoughtful manner, based on company priorities. Successfully completes deliverables with a hands-on approach. Knows when to ask for and offer help.

* Work alongside Sr. Executive Assistant to organize and attend team offsites/onsites and other team related events/meetings.

* Partner closely with other EAs to coordinate executive schedules and deliverables.

* Provide backup to other Executive Assistant team members as needed.

* Additional duties as assigned.

Experience/Qualifications:

* Minimum of 5 or more years related experience supporting EVP/SVP-level executives in a fast-paced environment.

* Must have startup experience or have worked for a high growth, very fast-paced, exciting and dynamic company.

* Highly organized, analytical, flexible with shifting priorities and able to always exercise good judgement.

* Positive attitude and supportive, collaborative team player.

PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to recruiting@psiquantum.com.

We are not accepting unsolicited resumes from employment agencies.