Designer Brands
Designer Brands is hiring: Executive Assistant in Columbus
Designer Brands, Columbus, OH, United States, 43219
EXECUTIVE ASSISTANT
General Summary:
The Executive Administrative Assistant is responsible for supporting assigned functions, with no direct reports. This position is based at our Home Office in Columbus, OH.
Reports to: Vice Chair & President, Chief Product Officer
Essential Duties and Responsibilities:
•Maintain daily and weekly executive schedule through calendar management
•Ensure that executive meets appointment and/or scheduled meetings
•Coordinate and communicate changes in the schedule with all affected parties
•Coordinate all messaging and requests for executive time
•Screen and direct incoming calls, correspondence and visitors
•Answer questions and furnish information to keep executive's time free of minor work detail
•Set up and coordinate all travel arrangements for executive
•Generate and/or distribute various department reports assuring accuracy and content
•Compose and edit correspondence on behalf of executive
•Seek executive's advice and counsel on matters that require a direct response and maintain the strictest of confidentiality
•Route and answer routine correspondence not requiring executive's attention to ensure timely and accurate response
•Generate reports from Business Objects and MS Excel as needed
•Information and communication coordinator for area
•Create various reports, correspondence, recaps, and project timelines as needed
•Mailroom functions: Shipping/Delivery/Tracking of correspondence and packages
•Maintain records on budget and advises executive of status
•Process all department expenses according to established corporate processing guidelines
•Ensure that legitimate expenses are paid in a timely fashion and research and resolve discrepancies
•Coordinate with various financial departments to ensure timely flow of budget information
•Detail & Reconcile Expense Reports and Cash Expense Reimbursement Reports for Executives
•Manage travel planning and maintain current spreadsheets of past and future travel and expenses
•Maintain an effective filing system that is easily maintained and accessible by executive
•Ensure that appropriate documents are filed in a timely manner and in accordance with Company policies and procedures and ensure that sensitive documents are secured
•Collaborates Cross-functionally with other Executive Assistants
•Supports other area Executives as needed
Required Skills and Competencies:
Required Skills:
•High level of office software skills to include Microsoft? Office Suite
•High level of both verbal and written communication skills
•High degree of confidentiality and organization skills
•Demonstrated work experience to project a professional image
Competencies
SETTING GOALS - Creates and follow effective plans. Anticipates risks, creates contingency plans. Aligns plans with goals. Allocates adequate resources. Accepts and supports change. Willing to take risks and suggests new ideas, approaches. Takes initiative. Seeks out learning activities.
WORKING WITH OTHERS - Clearly articulates own, other's goals. Promotes a team atmosphere by demonstrating humility and respect. Builds effective relationships, relates well to others. Delivers and responds to feedback in a constructive manner. Considers multiple perspectives. Handles conflict, pressure, uncertainty and adapts independently. Meets commitments. Dedicated to working with business partners on their expectations.
GETTING RESULTS - Personally accountable for work performance targets and achieving results. Prioritizes well. Anticipates and handles obstacles effectively. Makes good, timely decisions. Can simply and process complex problems. Understands underlying issues and addresses root causes. Meets deadlines, works until finished.
Qualifications:
Minimum Experience:
•5-7 years' experience at an Administrative Assistant level
•Previous corporate retail experience required
Preferred Qualifications:
Minimum Education:
•Bachelors degree, preferred
•CAP certification a plus (Certified Administrative Professional)
ALREADY AN ASSOCIATE?
You must apply through our internal portal:
click here
Why Choose A Career with Designer Brands?
Empowering associates and building strong teams poised to disrupt the retail and footwear landscape through positive change is at the core of who we are at Designer Brands.
About Designer Brands:
Designer Brands Inc. is one of North America's largest designers, producers and retailers of footwear and accessories.
IMPORTANT NOTICE:
We learned of a fake job offer scam where individuals are using a company's name and branding to create emails and websites designed to trick individuals into providing personal information because they think they are applying for a job directly with the company. To combat this, companies are listing their legitimate hiring sites and communication methods. Our valid email addresses end in @dswinc.com, @designerbrands.com and @camutogroup.com. Two examples of non-legitimate email addresses are ones that end in @designerbrands.info or @designerbrands.work (do not respond to interview requests or other messages from these). If you are not certain about a communication or an information request, a good practice is to independently look-up a contact for the company (do not use the contact method listed in the request) to verify that you are contacting the right person and not being deceived. If you want to verify a Designer Brands' related hiring request, please send a message to TalentAcquisition@hr.designerbrands.com. Please know we are working to do what we can to stop these scams.
General Summary:
The Executive Administrative Assistant is responsible for supporting assigned functions, with no direct reports. This position is based at our Home Office in Columbus, OH.
Reports to: Vice Chair & President, Chief Product Officer
Essential Duties and Responsibilities:
•Maintain daily and weekly executive schedule through calendar management
•Ensure that executive meets appointment and/or scheduled meetings
•Coordinate and communicate changes in the schedule with all affected parties
•Coordinate all messaging and requests for executive time
•Screen and direct incoming calls, correspondence and visitors
•Answer questions and furnish information to keep executive's time free of minor work detail
•Set up and coordinate all travel arrangements for executive
•Generate and/or distribute various department reports assuring accuracy and content
•Compose and edit correspondence on behalf of executive
•Seek executive's advice and counsel on matters that require a direct response and maintain the strictest of confidentiality
•Route and answer routine correspondence not requiring executive's attention to ensure timely and accurate response
•Generate reports from Business Objects and MS Excel as needed
•Information and communication coordinator for area
•Create various reports, correspondence, recaps, and project timelines as needed
•Mailroom functions: Shipping/Delivery/Tracking of correspondence and packages
•Maintain records on budget and advises executive of status
•Process all department expenses according to established corporate processing guidelines
•Ensure that legitimate expenses are paid in a timely fashion and research and resolve discrepancies
•Coordinate with various financial departments to ensure timely flow of budget information
•Detail & Reconcile Expense Reports and Cash Expense Reimbursement Reports for Executives
•Manage travel planning and maintain current spreadsheets of past and future travel and expenses
•Maintain an effective filing system that is easily maintained and accessible by executive
•Ensure that appropriate documents are filed in a timely manner and in accordance with Company policies and procedures and ensure that sensitive documents are secured
•Collaborates Cross-functionally with other Executive Assistants
•Supports other area Executives as needed
Required Skills and Competencies:
Required Skills:
•High level of office software skills to include Microsoft? Office Suite
•High level of both verbal and written communication skills
•High degree of confidentiality and organization skills
•Demonstrated work experience to project a professional image
Competencies
SETTING GOALS - Creates and follow effective plans. Anticipates risks, creates contingency plans. Aligns plans with goals. Allocates adequate resources. Accepts and supports change. Willing to take risks and suggests new ideas, approaches. Takes initiative. Seeks out learning activities.
WORKING WITH OTHERS - Clearly articulates own, other's goals. Promotes a team atmosphere by demonstrating humility and respect. Builds effective relationships, relates well to others. Delivers and responds to feedback in a constructive manner. Considers multiple perspectives. Handles conflict, pressure, uncertainty and adapts independently. Meets commitments. Dedicated to working with business partners on their expectations.
GETTING RESULTS - Personally accountable for work performance targets and achieving results. Prioritizes well. Anticipates and handles obstacles effectively. Makes good, timely decisions. Can simply and process complex problems. Understands underlying issues and addresses root causes. Meets deadlines, works until finished.
Qualifications:
Minimum Experience:
•5-7 years' experience at an Administrative Assistant level
•Previous corporate retail experience required
Preferred Qualifications:
Minimum Education:
•Bachelors degree, preferred
•CAP certification a plus (Certified Administrative Professional)
ALREADY AN ASSOCIATE?
You must apply through our internal portal:
click here
Why Choose A Career with Designer Brands?
Empowering associates and building strong teams poised to disrupt the retail and footwear landscape through positive change is at the core of who we are at Designer Brands.
- Invested in helping our associates learn, develop, achieve and grow into strong leaders
- Shared commitment to creating a culture fueled by engagement, excitement, optimism and fun
- Dedicated to giving back and community involvement
About Designer Brands:
Designer Brands Inc. is one of North America's largest designers, producers and retailers of footwear and accessories.
- Designer Brands Inc. operates a portfolio of retail concepts in more than 640 locations under the DSW Designer Shoe Warehouse and the shoe co. brands.
- Designer Brands designs and produces footwear and accessories through Camuto Group, a leading manufacturer selling in more than 6,400 stores worldwide.
IMPORTANT NOTICE:
We learned of a fake job offer scam where individuals are using a company's name and branding to create emails and websites designed to trick individuals into providing personal information because they think they are applying for a job directly with the company. To combat this, companies are listing their legitimate hiring sites and communication methods. Our valid email addresses end in @dswinc.com, @designerbrands.com and @camutogroup.com. Two examples of non-legitimate email addresses are ones that end in @designerbrands.info or @designerbrands.work (do not respond to interview requests or other messages from these). If you are not certain about a communication or an information request, a good practice is to independently look-up a contact for the company (do not use the contact method listed in the request) to verify that you are contacting the right person and not being deceived. If you want to verify a Designer Brands' related hiring request, please send a message to TalentAcquisition@hr.designerbrands.com. Please know we are working to do what we can to stop these scams.