Executive Assistant Job at ASK Staffing in San Diego

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Executive Assistant

Location: San Diego, CA

Duration: 4 months

Pay rate:$40 - $44.62 hr. On W2

Job Description:

• The Executive Assistant will provide administrative assistance to the Sr. Vice President and Chief Information and Innovation Officer. Performs advanced secretarial and administrative assignments of a highly responsible and confidential nature. Responsible for quarterly IT Board Committee meetings and acts as liaison to Board members.
• Assistant to the SVP of the client

Skills:

Required Skills and Qualifications

• Minimum of 5-7 years? Experience in an administrative support role, with ideally at least 3 years supporting a senior-level executive
• Must be proficient in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, and Visio
• Communicate effectively, both orally and written, to analyze data and prepare accurate and concise documentation. Solid understanding of English, grammar, and punctuation
• Maintains office services by organizing office operations and procedures, reviewing and approving office supply requisitions, and assigning and monitoring front desk functions. Monitors office supply budget.
• Coordinates all activities and service needs with property leaseholders.
• Manages all vendors providing services for Ruffin Road Suite D, including schedule management and issue resolution.
• Maintains an organized and orderly workspace, which may include oversight of the executive's office, all meeting spaces, storage rooms, and break rooms to ensure appropriate maintenance and housekeeping services.
• Strong organizational skills. Ability to execute tasks with minimal instructions, detail-oriented, self-motivated, and proactive
• Strong knowledge of administrative/office skills including procedures, policies, and standards necessary within a corporate business setting
• Ability to triage and manage multiple priorities and handle time-sensitive issues
• Ability to effectively perform the functions and responsibilities of this position, while working with other employees and striving to achieve positive and rewarding results for the organization
• Ability to exercise mature and sound judgment. Ability to manage sensitive issues/materials and maintain strict confidentiality. Works independently under general instructions on a wide variety of special projects
• Frequently uses initiative and independent judgment in exercising discretion with those meeting the executives served. Readily adapts to existing political environment and organizational culture
• Preferred Skills and Qualifications
• Knowledge of client organization preferred.
• Knowledge of health information technology operations preferred
• Some college coursework preferred
• Proficient in the Directors Desk. Knowledge of client budgeting and expense processes, including client experience

Must have:

• Minimum 5 years of experience supporting VP and above
• Healthcare Experience Required

Education:

• High School Diploma required
• Associate or Bachelor's Degree preferred.

Skills:

Required:

• Organizational skills
• Housekeeping
• Office skills
• Documentation
• Microsoft Office

Additional:

• Maintenance
• Visio
• Executive Assistant
• Administrative support
• Excel
• Budgeting
• Detail-oriented
• Operations
• Self-motivated
• Front desk
• Secretarial
• Liaison
• Microsoft PowerPoint
• Budget

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.