Executive Assistant Job at Level Workforce in Atlanta

About Level Workforce, LLC  

Level Workforce is an innovative consulting and workforce solutions agency dedicated to empowering businesses and business owners in the construction, real estate and finance industries. With over 25 years of combined industry experience, we are passionate about helping clients achieve their goals through strategic guidance, streamlined processes, and operational excellence.  

Our team of seasoned professionals offers a range of consulting services, from business advisory to executive hands-on consulting, and staffing solutions to help develop tailored solutions that address our client's unique challenges and goals. We take a client-first approach and prioritize communication, collaboration, and transparency to ensure that our clients feel supported throughout their engagement with us.  

THE LEVEL WORKFORCE MISSION  

To help businesses build, optimize, and lead their operations. We are committed to providing strategic guidance, streamlining processes, and improving operational efficiency to help our clients thrive in a rapidly changing business landscape. We are committed to helping our industry modernize by implementing automations, sharing our expertise, and facilitating cultural and organizational changes.  We are changing how professional services are delivered in corporate America by offering unique flexibility, team collaboration, learning & development, earnings potential and, therefore; improving the quality of life for our growing workforce families! 

Title: Executive Assistant 

Type: 1099 Contract 

Pay: $20-$35/hour 

Hours: Part time, 20-30 hours per week 

Job Summary: The Executive Assistant will provide critical support to the executive team by managing mail, coordinating logistics, and handling various real estate events. This role offers a unique opportunity to gain exposure to executive operations, event management, and a wide range of administrative tasks within a dynamic industry. The ideal candidate will be highly organized, proactive, and capable of managing multiple responsibilities, including office administration, travel coordination, vendor sourcing, and digital marketing efforts. 

Responsibilities: 

• Mail and Office Admin: 

• Sort and distribute incoming mail and packages to appropriate recipients. 

• Prepare outgoing mail and packages for shipping. 

• Scan and organize mail and documents for electronic record-keeping. 

• Calendar and Meeting Management: 

• Schedule meetings, manage calendars, and prepare relevant documents for meetings. 

• Coordinate logistics for internal and external meetings, including room reservations and tech setup. 

• Travel Coordination: 

• Arrange travel plans including flights, accommodations, and transportation. 

• Prepare itineraries and ensure all travel logistics are in place. 

• Vendor Sourcing & Procurement: 

• Research, source, and manage relationships with vendors and service providers. 

• Oversee procurement of materials, supplies, and services as needed for events and office operations. 

• Expense & Financial Reconciliation: 

• Assist with tracking and reconciling expenses. 

• Process invoices, receipts, and ensure timely payments. 

• Licensure and Continuing Education Coordination: 

• Manage the licensure process for the executive team, ensuring all necessary certifications and renewals are in place. 

• Assist with coordinating continuing education and professional development opportunities. 

• Personal Assistant & Family Management: 

• Assist with personal tasks for the executive team, including family-related logistics, local errands, and scheduling personal appointments. 

• Oversee personal events and family-related planning as needed. 

• Event Coordination: 

• Assist in the planning and coordination of real estate events, including property showings, open houses, and client meetings. 

• Handle on-site event tasks, including check-in processes, guest assistance, and event follow-up. 

• CRM/BD Support: 

• Assist with Customer Relationship Management (CRM) tasks and business development activities. 

• Maintain and update contact lists and assist with client communications. 

• Digital Marketing & Graphic Design: 

• Assist with the creation and design of marketing materials, including flyers, branded gear, and social media posts. 

• Update and maintain the company website, ensuring all content is current and relevant. 

• Support the executive team with digital marketing efforts, including email campaigns and social media management. 

Qualifications: 

• Currently pursuing a degree in Business Administration, Real Estate, Event Management, or a related field. 

• Strong organizational and time-management skills. 

• Excellent communication and interpersonal abilities. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with event management software is a plus. 

• Experience with CRM software, digital marketing tools, and social media management is a plus. 

• Ability to handle multiple tasks and work effectively in a fast-paced environment. 

• Detail-oriented with a high level of professionalism and discretion. 

• Ability to work independently and proactively in a remote/contract environment. 

• Prior experience in office administration, event coordination, or marketing is a plus, but not required. 

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