Executive Assistant Job at SourcePro Search in San Francisco

SourcePro Search is conducting a search for a Business Partner/Executive Assistant role.
The ideal candidate will work alongside attorneys in the corporate practice area and other senior management positions who are driven by excellence and a passion for technology.
This position can be based in the San Francisco (CA), Los Angeles (CA), or Seattle (WA) office.

What You'll Do:

• Build and cultivate long-term relationships.
• Manage communication and respond to urgent inquiries from internal and external contacts
• Maintain a busy calendar, heavy calendar management experience is necessary
• Arranging detailed travel plans, itineraries, and agendas; understanding travel preferences and affinity programs; and helping to manage travel costs.
• Operate with exceptional attention to detail.
• Handle highly confidential information and documents with discretion and confidentiality.
• Manage scheduling and preparation for Board, business development and ongoing team meetings.
• Assist partner in their business development efforts.
• Process and track expenses in a timely manner for the executives.
• Provide innovative and creative methods for continued improvements to administrative processes as the company scales.

What You'll Bring:

• 4+ years of high-level experience supporting a senior level executive Proactive, positive, and personable with excellent communication and problem-solving skills
• Exceptional attention to detail Strong calendar management and prioritization skills.
• High level of technical skills in MS Office (Word, Excel, Outlook, and Power Point) and Adobe Acrobat.
• Bachelor's degree preferred.
• The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills.
• This role requires the ability to juggle competing responsibilities while prioritizing.
• Daily responsibilities include calendar management, coordinating meetings, travel and logistics, and prioritizing across multiple leaders.
• We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion.