Executive Assistant Job at 5th Avenue Recruiting in Fort Lauderdale

5th Avenue Recruiting -

We are looking for a highly organized and efficient Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:

• Manage and coordinate the executive's schedule, ensuring optimal time management.


• Schedule and organize meetings, appointments, and conference calls.


• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.


• Ensure meeting rooms are set up with necessary equipment and materials.


• Serve as the primary point of contact for internal and external inquiries directed to the executive.


• Draft and proofread emails, memos, and other correspondence.


• Arrange travel plans, accommodations, and itineraries for the executive.


• Anticipate and address travel-related issues to ensure smooth arrangements.


• Maintain organized and up-to-date files, both physical and digital.


• Assist in the preparation and distribution of reports and presentations.


• Handle sensitive information with the utmost discretion and maintain confidentiality.


• Uphold a high level of professionalism and integrity.

Qualification:

• General experience working for a construction type organization.


• Strong organizational and time-management skills.


• Excellent written and verbal communication abilities.


• Proficient in MS Office and calendar management tools.


• Ability to multitask and prioritize tasks efficiently.


• Detail-oriented with a proactive and problem-solving attitude.


• Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.


• English and Spanish fluency required.