Executive Assistant Job at OEM Logistics LLC in Scottsdale

OEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche opportunities and solutions that address the supply chain challenges within the aerospace industry. Our mission is to manage our customer’s suppliers and sub-tiers, by bringing back discipline, communication, proper tools, and accountability. This will ensure the customer’s end user commitments and revenues are achieved. OEM Logistics, LLC is based in Scottsdale, Arizona

Summary:
We have an exciting opportunity for an Executive Assistant to join our expanding team. This individual will provide critical support to our Executive team and will report directly to the CEO. The ideal candidate will have experience working in a fast-paced, high growth environment, and supporting Executive leaders.

Duties & Responsibilities:

• Provide support to the Executive team and report directly to the CEO
• Manage calendars and schedules
• Complete a broad variety of administrative tasks
• Schedule travel
• Screen calls
• Support for development of sales presentations and quotes
• Facilitate meetings, maintain notes, and monitor action items.
• Maintain professionalism and strict confidentiality with all materials.
• Maintain office services by organizing office operations and procedures
• Proactively identify opportunities to improve operations and processes
• Oversee and support administrative duties in the office and ensure the office is operating smoothly
• Assist with compiling data for and preparing reports, preparing/editing presentations
• Occasional travel
• Perform other related duties as assigned

Qualifications:

• Bachelor's degree in Business or related field or equivalent combination of education and related experience
• 5 plus years of experience in a senior level administrative support role
• Strong business knowledge
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines. Ability to support multiple assignments with competing deadlines
• Possess the highest standards of work ethic
• Strong communication skills, written and verbal.
• Exceptional attention to detail.
• Self-motivated and highly organized
• Supports the organization with a professional and positive approach.
• Demonstrate a proven ability to execute core EA functions in a resourceful and confidential manner.
• Proficient with Microsoft Office Suite or related software.
• US citizenship required

This is an onsite role based in Scottsdale AZ. Remote work will not be considered.

OEM Logistics, LLC is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
 

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