Executive Assistant Job at MGO in Irvine

Overview:

We believe that human care comes first. Only when our talent thrives can they deliver their very best to our clients. We are honored to serve agents of change in culture-shaping industries including cannabis, sports and entertainment, technology and state and local government. We stay at the forefront by empowering the next generation of talent: rising leaders full of big ideas, passionate energy, and purpose to effect real change. Our inclusive culture, competitive benefits, and flexible work arrangements are designed to motivate and inspire our team members to build something special.

MGO is a top 50 CPA and advisory firm of 700+ professionals working remotely and in offices throughout the U.S. and India. Through frictionless digital tools, we address the local needs, and fuel the global ambitions, of clients in 97 countries. MGO is proud to be a Best Place to Work and is ranked as a leader by Accounting Today and Inside Public Accounting.

Summary:

The Executive Assistant supports an assigned Partner with a heavy emphasis on scheduling meetings, taking minutes, preparing word, excel and PowerPoint documents. The Executive Assistant will receive direction rather than direct supervision, and for some activities, such as complex projects, the Executive Assistant be required to work independently. The Executive Assistant must be flexible, exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will demonstrate strong attention to detail, anticipate needs, and effectively manage multiple tasks at once.

Core Responsibilities:

Data (records) management

Executes process and workflow improvement programs

User support service

In State / Out of State license compliance

Essential Functions:

Coordinates extremely active calendars and schedules appointments/meetings, ensuring all parties are informed of and kept abreast of schedule awareness

Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and transcribing meeting minutes

Composes, types, and distributes professional correspondence, memos and e-mails

Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

Strong communication skills in order to communicate to the Partner group as requested to relay messages and reminders from the assigned Partner via email or phone.

Compose memos and various other written communication as requested, assist with confidential communication

Follow up on various items as requested

Sort through mail for the assigned Partner, & scan as needed

Review weekly reminders and agenda for the week

Enter expenses into time entry for the assigned Partner

Book travel

Notarize documents as requested

Minimum Qualifications:

Bachelor's degree, 1 to 3 years of related work experience.

Excellent verbal and written communication skills.

Intermediate skill set with Microsoft Office and Adobe Acrobat

Commitment to excellence and high standards (i.e., acute attention to detail).

Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

Ability to deal effectively with a diversity of individuals at all organizational levels.

Good judgment with the ability to make timely and sound decisions.

Ability to work independently

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Prior experience in a professional environment preferred.

Success Factors:

Ability to perform several tasks concurrently with ease and professionalism.

Ability to communicate clearly and concisely, verbally and in writing, in English.

Must be able to keep client matters strictly confidential.

Must have excellent interpersonal skills and customer service skills.

Why work for MGO:

At MGO, we understand that our team members give their very best when they feel fully seen, valued, and supported. Whether you are a seasoned professional ready for your next leadership role, or an emerging talent ready to launch the career of your dreams, we are committed to giving you the tools and guidance to thrive in your own unique way.

What's in it for you:

• Work at the forefront: Our clients are culture shapers and mavericks breaking new ground in competitive and highly regulated industries. They expect us to deliver truly innovative solutions, built on sound accounting fundamentals, and a vision for the future. That is why we celebrate creative problem solving and seek team members with passion for whats next.
• Culture rooted in human care: Our style of relationship development and service delivery is based on the MGO Way, 26 fundamentals that guide our workplace culture. With a focus on mutual trust, personal responsibility, and an inclusive mindset, we believe there is no limit to what we can accomplish together.
• Where you can build something: As one of the fastest-growing firms in the nation, there is no end to the opportunities to shape a career you are passionate about. We appreciate an entrepreneurial spirit. Bring your passions, your energy and your ideas to build a meaningful experience for yourself and our clients.
• Freedom to give your best: Because you know your goals and motivations, we offer flexible work arrangements, and a progressive time off policy that helps you achieve an optimal work/life balance.
• Compensation you deserve: We are happy to fuel your passion with a competitive compensation and benefits package that rewards hard work and motivates you to go beyond.

Pay Range: $75,000 - $85,000

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