Career Group is hiring: Executive Assistant in Costa Mesa

About the Role:

Our client, a leading multinational performance marketing firm, is looking for an Executive Assistant to support their Chief Revenue Officer and other senior leadership.

Key Expectations:

• Work onsite at the Orange County office 2-3 days per week, with remote work on other days.
• Visit the Los Angeles office approximately every two weeks.
• Be available for domestic and international travel if required.

Primary Responsibilities:

Executive Support

• Assist senior leaders by managing calendars, scheduling meetings, and coordinating priorities.
• Organize internal meetings and attend key sessions to record notes and action items.
• Plan and execute team events, including offsites and leadership summits.
• Handle travel arrangements, including booking flights, transportation, and accommodations.
• Prepare and submit expense reports; maintain confidential records.
• Identify opportunities to improve workflows and streamline operations.
• Set up meeting spaces and video conferencing equipment as needed.
• Coordinate meal arrangements and support ad hoc administrative tasks.

Office & Logistics Support

• Act as a point of contact for office operations in Orange County and Los Angeles.
• Partner with office teams to ensure supplies, shipments, and access requests are handled promptly.
• Provide onsite support for visiting leadership, including handling urgent requests and facilitating smooth operations.

Desired Qualifications:

• 5+ years of experience providing administrative support to senior executives.
• Proven experience managing office logistics and planning events.
• Strong communication skills with the ability to collaborate across all levels of an organization.
• Highly organized and capable of juggling multiple priorities.
• Proactive, resourceful, and adaptable to changing needs.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
• Trusted to handle confidential information with professionalism and discretion.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.