Executive Assistant Job at CDW in Des Plaines

Description

Bring your IT career and talents to CDW, where you can have a greater impact, be inspired by our mission and excited about your career and future. A Fortune 200 leader, we're the driven professionals and technology experts companies turn to most to solve their IT challenges.

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.

Job Summary

The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties in order to aid leadership in all facets.

What you will do

* Manage executive's calendar and scheduling, including all internal and external meetings.

* Plan all aspects of Executive's travel.

* Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.

* Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.

* Process expense reports, requisitions and new hire needs.

* Assists with special projects which may include research or specific personnel and organizational development initiatives.

* Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.

* Arrange all aspects of department gatherings (location, set-up, food, and activities).

* Create professional PowerPoint presentations.

* Enter all invoices and create PO's to ensure timely payment to Vendors.

* Field incoming phone calls, follow-up and resolve appropriately.

* Maintain a variety of department lists, as well as department and senior level organizational charts.

* Handle time-clock issues for the department.

* Act as a department liaison when appropriate.

What we expect of you:

* 5 years or experience coordinating projects or supporting at work at an executive-level

* Bachelor's degree or equivalent years of work experience

* History of maintaining confidentiality in working with private and sensitive information.

* Flexibility to work a hybrid schedule (Vernon Hills, Rosemont and Chicago offices)

* Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).

* Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve.

* Strong interpersonal skills; team player with ability to work effectively with individuals at all levels.

* Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.

* Demonstrated ability to take initiative and work independently with little direction.

* History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.

* Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.

* Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.

* Influential with others, tailoring communication to the needs of the target audience.

* Demonstrated influence without authority.

* Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.

* Ability to pay critical attention to detail.

* Demonstrated knowledge of the business, organization and solutions that are the back bone of

the organization.

* Demonstrated ability to manage expense reports and travel requests, while managing timelines.

* Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).

* Ability to effectively resolve conflict with appropriate escalation.

Who we are:

CDW is a leading technology solutions provider to business, government, education and healthcare organizations across the globe. Our fingerprints can be found on technology in workplaces of more than 250,000 companies; from fresh-faced start-ups to international conglomerates. With the breadth of products and services we offer, there is no request too big or too small.

What you can expect from us: Culture, coworkers, careers.

CDW is not only the People Who Get IT but the People who get People. Our relationships are fueled by our deep expertise and grounded in the CDW Way. Our empowering leadership makes things happen and inspires their teams to do the same. From the teammates beside us to the leaders who guide us, we move forward together. At CDW, you'll work with people who inspire you. People with positive, success-driven attitudes who you will learn from and forge strong relationships with. Bring your best true self-and your best ideas-to CDW. Because diverse perspectives bring forth better problem solving-and better solutions for our customers on a rapidly evolving technology landscape.

Equal Opportunity Employer, including disability and protected veteran status

Benefits overview: https://cdw.benefit-info.com/