Seattle Housing Authority is hiring: Executive Assistant in Seattle

We offer competitive salary, great benefits, and work that matters to our community.

The Organization: The Seattle Housing Authority (SHA) is a growing, innovative, and mission-driven agency; our headquarters is nestled in vibrant Lower Queen Anne, with numerous field offices operating across the city of Seattle. We are committed to housing equity throughout the city, fostering an inclusive workplace for our 800+ employees. Our focus is expanding housing opportunities, building strong communities, and promoting race and social justice equity.

SHA's talented workforce has made us a nationally recognized leader in housing and development. We embrace diversity and create an environment where employees can thrive. Benefits include competitive pay, flexible work arrangements, learning opportunities, and affinity groups.

At SHA, we value your unique perspective and background. We encourage you to apply, even if you don't meet every qualification. Learn more in our diversity policy and equity policy. 

The position: We are seeking an Executive Assistant (HR) to provide highly confidential and responsible administrative support to the Human Resources Director and other members of the senior team. This role involves interfacing with high-level contacts, exercising discretion and initiative, and reflecting executives' style and agency policy. Responsibilities include coordinating meeting schedules, arranging appointments, scheduling visitors, independently answering calls and correspondence, researching and collecting data for plans and reports and coordinating team events.

How to Apply: 

• Complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting. 

1. The work experience and education sections should be updated with your latest information. SHA does not accept external attachments for resumes and cover letters. 
2. Answer the Agency-Wide questions. Please note that if this is not your first SHA application, you should still review and update the agency-wide questions.
3. Answer the supplemental questions, if applicable.  

The ideal candidate has: 

·       Three years of work experience as an administrative assistant or related field.

·       Bachelor's Degree in business, public administration, or related field.

·       Equivalent combination of education and experience that provides the necessary background for the role is acceptable.

What will you do?

·       Provide complex executive support for senior management.

·       Coordinate meeting schedules, arrange appointments, and manage visitors.

·       Independently answer phone calls and handle routine correspondence.

·       Act as a representative of the director and liaison with other departments and external agencies.

·       Assist with confidential issues, discipline, performance appraisals, and training programs.

·       Conduct research and data collection for assignments and projects.

·       Perform data management, technical reporting, and website updates.

·       Coordinate office management functions, including purchasing, payroll, and attendance.

·       Participate in personnel activities, including interviews and developing interview materials.

·       Manage contracts, vendor payments, and budget proposals while ensuring compliance with safety and health guidelines.

·       May lead or carry out special studies, projects, and reports; make policy and procedure recommendations.

For additional information on the job, please see the full job description.

The Location: 101 Elliott Ave W, Seattle, WA 98119

Why Should You Apply?

• Competitive salary
• Great benefits
• We offer medical, dental, vision insurance, and Public Employees' Retirement (PERS). 
• We also offer generous paid leave and holidays.
• Reasonable hours
• Opportunity for part-time remote work, depending on position.
• Opportunities for additional on-the-job training