Executive Assistant Job at Dear Media in Los Angeles

Dear Media, LLC

Executive Assistant, President of Dear Media – Los Angeles, CA

ABOUT DEAR MEDIA:

Dear Media is a multi-platform media company dedicated to amplifying women’s voices and narratives. As one of the most prominent names in women’s media today, Dear Media hosts over 70 podcasts fronted by top-tier talent that focus on health and wellness, parenting, and business and entrepreneurship. With a following of more than 225M across social channels, Dear Media’s podcast slate consists of fan-favorites like “The Toast” with Jackie & Claudia Oshry; “Not Skinny But Not Fat” with Amanda Hirsch; Tay & Taylor Lautner’s “The Squeeze”; and “Girls Gotta Eat” hosted by Ashley Hesseltine and Rayna Greenberg, among others. From concept to editorial, production, distribution, monetization, live and commerce extensions, Dear Media’s 360-degree business model provides shows with unparalleled support. The company was founded in 2018 by Michael Bosstick, who co-created and remains co-host of “The Skinny Confidential Him & Her” podcast alongside his wife Lauryn Bosstick, the creator of the wellness and beauty brand The Skinny Confidential.

ABOUT THIS POSITION:

We are seeking an experienced Executive Assistant to provide high-level administrative support to the President of Dear Media, as well as the Talent and Business Development Department. This position will have hands-on exposure and experience with network logistics and scaling the business with ample opportunity for career growth. The ideal candidate will be organized, detail-oriented, and able to handle a variety of tasks with ease, including scheduling, meeting coordination, follow-ups, and communication across the business and with talent. This role will help support the growing talent department and needs across the business as a whole. Excellent communication and interpersonal skills are required. This person must be able to exercise good judgment, anticipate needs, and perform in a professional and discrete manner. Understanding of the entertainment industry and ability to think creatively is a plus. The ideal candidate will bring a high degree of organization, creativity, energy and passion for working with the President of Dear Media to increase personal and organizational productivity through the following:

RESPONSIBILITIES:

• Support and assist the President of Dear Media and the Talent & Business Development Department on all administrative responsibilities: managing an active calendar, coordinating meeting and call agendas/notes, arranging necessary travel, hotel accommodations and itineraries, gifting, compiling expense reports, attending events with talent
• Work closely across internal teams to coordinate company wide initiatives, marketing and PR efforts
• Partner with President to assist in compiling data, metrics, and insights across the network that support various business initiatives
• Handle follow-ups and action items to ensure timely completion of tasks
• Oversee and update department materials including decks, reports and trackers
• Coordinate podcast production for President, including scheduling, pre-recording preparation, and logistics management
• Compile end of day summaries and schedules for President
• Handle regular and consistent interaction with executives and business partners
• Participate in company-wide initiatives and activities
• Commit to furthering individual industry knowledge and professional growth & development

• Additional duties, tasks, and responsibilities as assigned
• In office 4-5 days a week

QUALIFICATIONS:

• 1-3 years of administrative assistant experience in a related field (i.e. Talent Management, PR, Marketing)
• Previous talent agency or related industry experience is preferred
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexible
• Experience and ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Ability to work against deadlines
• Ability to act professionally and, many times, with discretion and confidentiality
• Proactive, detail-oriented, and extremely organized
• Interest in podcasting, influencer marketing & social media

DESIRED CHARACTERISTICS:

• Ability to act with integrity at all times and instill a sense of trust from our partners, clients, and customers
• Ability to solve problems, take ownership and accountability
• Work hard play hard attitude & thrives in an entrepreneurial environment
• Passion to constantly make the things around you better
• A self-starter who can prioritize and multi-task effectively

What You’ll Get:

• Robust benefits package with employer contribution
• Unlimited vacation time
• WFH flexibility
• Paid parental leave
• Volunteer opportunities
• Business casual dress code & open office environment
• A rewarding career at an industry-leading company with a strong mission and passionate team

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.