TriOptus LLC is hiring: Executive Assistant in Washington

Title - Executive Assistant

Duration - 6 months

Location - Washington, DC 20036, United States

Payrate - $27/ hr.

Description:

Mercer is a globally recognized leader in human capital and benefits consulting. We make a difference in the lives of more than 110 million people every day by advancing their health, wealth, and careers.

This role is a vital team member directly supporting the Washington, D.C. Career Consulting Team Partners and Principals, as well as the broader Washington, D.C. and Philadelphia Career team needs.

As a Career Administrative Assistant Contingent colleague, you can expect to:

• Partner with the existing Administrative Assistant team to develop an awareness of Mercer's consulting expertise and client development methods
• Conduct research on client companies using external published sources and Mercer internal information
• Help write and structure client communications, including proposals, contracts, reports, spreadsheets, and presentations - using MS Word Office Suite - Word, PowerPoint, Excel
• Support Mercer's sales process by ensuring cross line of business communication is ongoing, keeping activities log up-to-date, and ensuring that the client relationship management system is updated with all new opportunities and activities
• Provide analytical and peer review support on key projects related to sales, revenue, and pipeline analysis
• Conduct research for new clients / prospects using existing tools, including Salesforce, LinkedIn, Sales Navigator, ZoomInfo, MiEdge, and Factiva, among others
• Support Career Office Business Leader, local Partners, and Principals by developing marketing plans and supporting external client marketing events for the office
• Oversee office support workflow and allocation of resources while providing quality assurance and client satisfaction with support staff performance
• Partner with the business and leadership in addressing the support needs of the office.
• Manage calendars, schedule meetings, and arrange travel for the department to optimize work performance.
• Manage vendor relationships by processing invoices, following up on payment status, supporting contract management, etc.
• Process and/or coordinate completion of expense reports in a timely manner
• Provide peer review of documents before final production/distribution to ensure quality control of final product
• Undertake more complex administrative duties with specific projects as required

Qualified candidates for the Career Administrative Assistant Contingent position will have at a minimum:

• High school diploma
• Excellent organizational, project management, and time management skills
• Must be a self-starter, proactive, responsive, and resourceful
• Excellent verbal and written communications skills; must handle sensitive information with professionalism and integrity
• Detail oriented, high level of accuracy in work product and meet commitments
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Strong project management skills.
• Proficiency using Microsoft Office - Word, Excel, PowerPoint.
• Experience using LinkedIn Sales Navigator a strong plus
• Ability to work independently or in a team environment with rapidly changing priorities and demands
• Strong business acumen paired with intellectual curiosity

Must have:

• Excellent verbal and written communications skills; must handle sensitive information with professionalism and integrity.
• Detail oriented, high level of accuracy in work product and meet commitments.
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Strong project management skills.
• Proficiency using Microsoft Office - Word, Excel, PowerPoint.

Nice to have:

• Experience using LinkedIn Sales Navigator a strong plus.

Additional information:

• Scheduling for consultants
• Booking travel
• Expense reports for the teams
• Ordering lunches for team meetings
• Supporting development and review of deliverables and documents
• Pro-active reach outs (Identifying issues with scheduling, expenses, travel)
• Technology is very important (Tech Savvy)
• Involved in billing systems and invoicing