Executive Assistant Job at Copeland in Saint Louis

**About Us**

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.?

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

If you are an **Executive Assistant** looking for an opportunity to grow, we have an exciting opportunity for you! Based in **St. Louis, MO** , this role will provide excellent, comprehensive administrative and operational support. The highly motivated, customer-centric candidate will be responsible for both general executive administrative tasks as well as operational and project management activities.

**AS AN EXECUTIVE ASSISTANT, YOU WILL:**

+ Prepare and provide travel scheduling.

+ Answer and direct incoming calls and greet, direct, and assist visitors.

+ Maintain and create office documents, department reports & customer files including legal contracts.

+ Manage & audit department expenses via multiple company cards.

+ Schedule meetings and appointments, including team meetings, gate reviews, customer visits, lab tours, & coordinating calendars.

+ Coordinate the purchase and maintenance of various office equipment and supplies; Manage and maintain office technology.

+ Enter capital purchases into the Oracle system.

**REQUIRED EDUCATION, EXPERIENCE & SKILLS:**

+ 5 years of relevant experience or equivalent combination of education and experience.

+ Superior organizational skills and be self-motivated, resourceful, detail-oriented, and energetic.

+ Must be a team player and have outstanding writing, editing, and proficiency in Microsoft Office Suite.

+ Excellent communication and interpersonal skills, and the ability to handle and manage confidential topics and documents, legal documents and prioritize and handle multiple projects & calendars are essential.

+ Travel up to 5% of the time.

+ Legal work authorization in the United States - Sponsorship will not be provided for this role.

**PREFERRED EDUCATION, EXPERIENCE & SKILLS:**

+ Bachelor's degree

+ Experience with complex and/or international travel and customs

+ Manufacturing or industrial company experience/exposure

+ Budget/office management experience

+ Prefer experience with administrative support for President or Functional VP level

**Schedule:**

In this role, the general working hours range from 8 am to 5 pm CST to ensure optimal support for stakeholders but there can be flexibility with start and stop times. The position requires onsite presence four days a week, with the added benefit of one work-from-home day.

**Why Work in St. Louis, Missouri**

Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.

**About Our Location**

Our location is the host of Copelands corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.

**Our Commitment to Our People**

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. Thats why everything we do is geared toward a sustainable futurefor our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.?

Together, we have the opportunity and the power to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

**Our Commitment to Diversity, Equity & Inclusion**

At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.?

**Work Authorization**

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

**Equal Opportunity Employer**

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: copeland.careers@copeland.com

With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.