Executive Assistant Job at Acquired Philadelphia in Philadelphia

Title: Executive Assistant
Location: Philadelphia, PA (Hybrid)

Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry. 

Our client is seeking a highly motivated Executive Assistant to support their executive team. The ideal candidate will have a strong background in paralegal work, exceptional organizational skills, and the ability to influence and drive progress within the company. This role requires a team player with a positive attitude who is eager to make a significant impact on the company's growth.

Responsibilities

• Provide comprehensive administrative support to the executive team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Screen and prioritize incoming communications and requests.
• Review and prepare legal documents and contracts.
• Assist in the planning and execution of company projects and initiatives.
• Track project timelines and ensure deadlines are met.
• Collaborate with various departments to drive progress and achieve goals.
• Work closely with team members to ensure seamless operations.
• Provide support and assistance to other departments as required.
• Ensure continuous movement and progress on key initiatives.
• Proactively identify and address potential roadblocks.

Qualifications

• Bachelor's degree or equivalent experience.
• Previous experience as an executive assistant, with a strong preference for candidates with paralegal experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Energetic, proactive, and eager to contribute to company growth.

Please note that this job description is confidential, and we cannot disclose the name of our client until we complete a candidate phone screen. Acquired Philadelphia is an equal opportunity employer.

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