Executive Assistant Job at SierTeK Ltd. in Cañada Village

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking an Executive Assistant to support an opportunity at Kirtland AFB, NM.

PLEASE APPLY DIRECTLY ON OUR WEBSITE: www.siertek.com/careers

The Executive Assistant will serve as an Executive Assistant to the Air Force Research Lab (AFRL), Phillips Research Site (PRS), RD Director and RD Directorate staff on all administrative and personnel matters within the organization. In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include personnel records, calendar management, in addition to any administrative tasks the Front Office staff may require. The Executive Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Essential Job Functions:

• Review, evaluate, analyze, and implement higher headquarter guidance in support of the organizational mission.
• Strategically and proactively manage data and update information retrieved from varied sources.
• Assist the AFRL customer in performing a variety of executive-level administrative tasks, in support of the day-to-day oversight and management of the RD Directorate by maintaining files, spreadsheets and briefings, preparing various types of documentation, tracking suspense's, scheduling meetings, managing TDY requests and coordination, supporting meetings held by the Director and staff (with some requiring preparation of briefing materials, and taking notes/minutes from the meeting), and other within scope activities as required by the front office staff.
• Provide data entry, retrieval and management support while providing assistance to Directorate and technical staff.
• Type routine correspondence and reports, using a personal computer, and operate office equipment such as photocopier, fax machine, scanner. The Executive Assistant should be familiar with the normal operations of video teleconferencing tools/applications such as Microsoft Teams or Zoom.
• Answering phones, reviewing calls and requests for meetings with the front office staff, maintaining schedules for the front office staff, greeting visitors as well as coordinating visits to the Directorate front office.

• Minimum of 6 years of administrative expertise; preferably in a Department of Defense environment or equivalent setting (executive level experience a plus).
• Skilled in all standard Microsoft Office computer applications (Word, Excel, PowerPoint, and Outlook).
• Knowledge and experience with Share Point.
• Possess extensive organizational skills, highly skilled in oral and written communication and the ability to work independently with little to no daily management oversight.
• Must possess or have the ability to obtain a DoD Secret clearance, in a timely manner.

SierTeK is an equal opportunity employer and values diversity. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

If you need assistance or accommodation due to a disability, you may contact us at 1+833.743.7835.