Executive Assistant Job at Northwestern Mutual in Minneapolis

The Executive Assistant directly supports the Chief Growth Officer and their department functions, ensuring efficiency, accuracy, and preparedness. This role requires follow through, attention to detail and execution, and excels when working in a multifaceted team environment. This individual thinks ahead, has a get it done right attitude and presence, and is willing to step in to help the team. This role provides administrative support for growth initiatives, as well as Diversity & Inclusion efforts. This position is located in the Northwestern Mutual Minneapolis Network Office, located at 225 S 6th St Ste 4500, Minneapolis, MN 55402, with flexible weekday in person/hybrid virtual hours between the hours of 8:00 AM 4:00 PM.

Responsibilities include but are not limited to:

• Supports key growth initiatives and offer coordination and preparation for meetings and events, which could include (but not limited to) reporting needs for consults, agency events, development sessions, etc.
• Supports the planning and execution of agency-wide events including venue coordination, budgets, speakers, breakout sessions, and day of event management.
• Provide proactive calendar management and the creation and execution of checklists for Growth Team initiatives.
• Tracks incoming service agreements, fees, results and collaborates with the Accounting Department to request payment.
• Administratively support the Diversity, Equity, Inclusion, and Belonging (DEIB) Board with calendar holds, agenda, recaps, budget, and expense reimbursement. Help move DEIB Initiatives forward.
• Partner with Growth, Client Relations Center & Marketing team(s) to coordinate team off-site meetings and employee experience: Anniversaries, birthdays, etc.
• Manage email and calendar for Chief Growth Officer.
• Track and submit budget reimbursement for Growth Department.
• General Administrative and Project Coordination as assigned.
  
  

QUALIFICATIONS:

• Bachelors degree preferred.
• 1-2 years of experience in administrative support or customer service.
• Familiarity with Microsoft applications and data entry and information retrieval software.

Performance Skills:

• High sense of urgency, attention to detail, and exceptional organizational skills
• Excellent oral and written communication skills
• Task-minded with the ability to follow through and execute in a timely manner.
• High degree of initiative and autonomy
• Team oriented

Northwestern Mutual is the marketing name for The Northwestern Mutual Life Insurance Company (NM) and its subsidiaries in Milwaukee, WI.