Executive Assistant Job at Teva Pharmaceutical Industries in West Chester

Who we are

Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

Teva Pharmaceuticals USA, Inc.'s Legal Department is seeking a professional Executive Assistant to support multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment. This is an exciting opportunity to grow your career cross functionally within a global pharmaceutical company. This highly visible position serves as the primary administrative liaison with members of senior management and internal and external stakeholders through his/her support of Teva's Chief IP Counsel and others in the IP and Litigation Groups. The successful candidate must be able to work in a team environment while managing multiple tasks independently, and maintaining confidence and diplomacy.

The role may require availability during nights and weekends for scheduling, travel, and other critical needs.

How you'll spend your day

* Proactively manages complex calendars with competing priorities to keep the attorneys and their teams abreast of schedules and ensures attorneys have the necessary information to effectively navigate through their day.

* Coordinate meetings/appointments and proactively resolves conflicts. Handles all organizational and administrative matters relating to meetings/appointments, including booking meeting rooms and ensuring room is appropriately equipped, arranging catering, gathering supplies, etc.

* Coordinate travel with key stakeholders globally working through different time zones and liaison with individual through global locations.

* Calendar, email, expense management -Administrative support to include managing MS Outlook (email, calendar management), travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations, handling mail, filing, ordering supplies.

* Creates high quality PowerPoint presentations and Excel spreadsheets.

* Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.

* Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the company.

* Candidate must possess excellent communication skills, be highly organized, have the ability to work independently.

* Manage confidential information flow within the organization, exercising a high level of discretion.

* Recommends process improvements where applicable.

* Additional tasks and projects as requested.

Your experience and qualifications

Education

Required: High School Diploma or equivalent

Preferred: Bachelor's Degree

Experience

* Minimum five years' experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment is required.

* Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently.

* Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.

* Prior event planning skills and experience.

* Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.

* Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.

* Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.

* Flexibility to adjust schedule according to business demands.

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

* Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.

* Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.

* Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.

* Life and Disability Protection: Company paid Life and Disability insurance.

* Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva's Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Important notice to Employment Agencies - Please Read Carefully

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.