Executive Assistant Job at Flexjet in Cleveland

Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North America and Europe work to provide Flexjet aircraft Owners with the finest experience in premium private jet travel.

This role provides administrative and secretarial support to a small group led by the General Counsel and by the President of Global Maintenance and Product Support, of Flexjet, the second-largest private aviation company, and its affiliated entities.

DUTIES & RESPONSIBILITIES

* Assists the General Counsel and the legal team, and the President of Global Maintenance and Product Support, and the executives on his team, with general administrative support in a variety of capacities, including:

* Telephone coverage

* Filing, copy projects and mailings

* Meeting preparation and event support

* Processing of letters, correspondence, memos, policies and procedures

* Report generation

* Invoice and expense reporting

* Travel Coordination

* Preparation of presentation materials, including editing, formatting, printing and binding

* Welcomes guests, in person and by telephone, and directs inquiries

* Assists in the management of the team members' respective schedules utilizing MS Outlook, including planning and organizing events, meetings and travel

* Maintains office supplies inventory by monitoring stock levels, anticipating needed supplies, and placing orders

* Ensures operation of equipment by completing preventive maintenance and calling for repairs

* Oversight responsibility to ensure that office areas are always clean and presentable

EDUCATION & EXPERIENCE

* High School Diploma or equivalent required. Some college preferred.

* 2 year or more administrative experience required

* Prior executive assistant experience strongly required

REQUIRED SKILLS

* Outstanding organizational skills and the ability to handle multiple projects/tasks with little or no supervision, able to adapt to rapidly changing priorities

* Ability to interface well with all departments within the company in a highly professional manner

* Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization

* Self-motivated, exercising initiative, actively contributes to team successes

* Demonstrated judgment of planning, prioritizing, and organizing diversified workloads

* Possesses a high degree of proficiency with MS Office products, including Word, Excel, Power Point and Outlook, as well as Adobe.

* Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization, in-office projects and information, as well as customer information

* Excellent punctuation, spelling, and grammar

* Exceptional attention to detail

* Ability to monitor and be contacted/work after hours, including weekends, if needed

Flexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.