Executive Assistant Job at SMAKK Studios in New York

Job Description: Executive Assistant to the CEO

Position: Executive Assistant to the CEO

Company: SMAKK Studios

Location: New York City, NY

Employment Type: Full-Time

About SMAKK Studios:

SMAKK Studios is a dynamic and innovative creative agency specializing in branding, digital marketing, and design. We work with a diverse range of clients in beauty and wellness to deliver impactful creative, marketing, and ecommerce solutions that drive brand growth and awareness. We are seeking a highly motivated and detail-oriented Executive Assistant to support our CEO in agency operations and contribute to the development of new business opportunities.

Job Overview:

The Executive Assistant to the CEO will play a crucial role in ensuring the smooth operation of the agency. This position requires a proactive and meticulous individual who can manage the CEOs schedule, assist in business development activities, manage special projects, correspond on behalf of the agency with stakeholders, vendors, partners, and clients; and oversee the management of both agency and executive social media accounts. The ideal candidate will be NYC-based and possess exceptional organizational and writing skills.

Key Responsibilities:

Schedule Management:

• Coordinate and manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple tasks and projects simultaneously, ensuring that deadlines are met.

Business Development Support:

• Assist in the development of new business initiatives by conducting research, preparing presentations, and coordinating with potential clients and partners.
• Track and follow up on business development leads and opportunities.
• Manage new business tools like Hubspot and outbound lead platforms.

Social Media Management:

• Oversee and manage SMAKK Studios and the CEOs social media accounts (Linkedin and Instagram) ensuring consistent and engaging content.
• Develop and implement social media strategies to enhance brand presence and engagement.
• Monitor social media trends and analytics to optimize performance.

Administrative Support:

• Prepare and edit correspondence, reports, and presentations.
• Help manage content on the agency website.
• Handle confidential information with discretion.
• Assist with special projects and other duties as assigned.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and maintain electronic file management systems.

Internal and Special Project Management:

• Assist in managing and coordinating agency projects (like events and awards submissions), ensuring that deliverables are met on time.
• Track project progress and provide regular updates to the CEO.

Qualifications:

• Bachelors degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience as an Executive Assistant, preferably in a creative or marketing agency environment.
• Exceptional organizational and time management skills.
• Strong attention to detail and ability to work independently.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace, particularly Google Slides and Sheets.
• Ability to thrive in a fast-paced, dynamic environment.
• NYC-based with the ability to commute to the office as required (2-4 days per week)

What We Offer:

Competitive salary and benefits package.

Opportunity to work with a talented and creative team.

Opportunity to learn agency roles and processes for growth in the industry.

Growth and development opportunities within the company.

A collaborative and inclusive work environment.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter in the body of their application detailing their qualifications and interest in the position to careers.

SMAKK Studios is one of the 1% of agencies founded by women and is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.