Executive Assistant Job at Topsort in Boston

Congratulations, you made it to the Top of the Internet! If you made it this far, you care about bringing the secrets of adtech to the people who need it most. Since 2021, we have matured into a technical powerhouse, operating at lightning-fast speeds to blur the lines between adtech and ad-magic. If you value growth, hate the status quo, and love redefining the impossible, keep reading!

Who We Are

Topsort is the #1 Retail Media Infrastructure company in the world, powering omni-channel retailers, marketplaces, and delivery apps worldwide in over 40 different countries. We are customer-centric, product-led, and committed to a privacy-by-design ad monetization framework, powered by cutting edge AI and ML tech, democratizing Silicon Valley Big Tech's adtech secrets with joyful, simple, performative products.

How We Work

• Integrity: Be a good person. Be loyal to the mission.
• Sports Team: Collaborative internally, competitive externally.
• Rigor: Intellectual honesty.
• Creativity: challenge the status quo, be non-linear.
• Unstoppable: be direct, make things happen, and take action upon yourself.

What We Offer

• Direct and Speedy: We give candid feedback, push each other to set higher goals and produce more impact by always thinking "how do we do this faster and better"
• Embrace a Sports Team Mentality: We are all helpful and collaborative internally. You are ultimately surrounded by just different people that are all here to help you get the job done and shine as a team.
• Silicon Valley to the World: We were born in the pandemic by Stanford and Harvard alum co founders who offer remote-working options with coworking memberships and (at least) once a year in person offsite gathering. You'll be welcomed by coworkers in 11 countries that all bring a unique perspective to the company from day 1.
• Valued for Your Individuality: From personalized birthday gifts to work anniversaries, and management training program or in-person gatherings or career talks and mentorships, part-time DJs and tik-tok vloggers are also commercial leaders and technical staff at Topsort. We don't take management with a cookie cutter approach - but rather we cherish your quarkes and think it makes us stronger.
• Constant Improvement: The best way to grow is by doing. The Topsort team is made of action-driven, intelligent, and curious individuals who are constantly seeking improvements and reinventions that lead to a better output and are never content with the status quo.
• 401k, dental, medical, and vision insurance - and we continually add to our benefits package based on team feedback, ensuring that we take care of our team in the best possible way!

What You'll Do

Reporting directly to the Co-founder and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the key contact for internal and external constituencies, including board, special projects, and senior management teams, related to the Office of the CEO. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations and demonstrate strong written and verbal communication, administrative, and organizational skills. They should consistently maintain a realistic balance among multiple, competing priorities. The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure to handle a wide breadth of activities and confidential matters with discretion.

• Right-hand to the CEO: serves as the CEO's principal aide; works with the CEO to prepare for fundraising rounds; helps the CEO organize their schedule and find time to focus on growth; takes on additional projects as assigned by the CEO
• Executive Support: manages extremely active calendars of appointments; composes and prepares sensitive correspondence; arranges complex and detailed travel itineraries
• Communication: ensures organizational alignment with company priorities, and handles communications with investors and the board of directors
• Meeting Preparation and Facilitation: assists in scheduling meetings, records meeting notes, and prepares slides and reports for presentations on behalf of the CEO; compiles high level summaries and action plans
• Strategic Initiatives and Liaising: work with senior management and external stakeholders related to special projects; negotiating partnership and vendor agreements
• Building Infrastructure: oversees day-to-day office operations, including setting agendas, gathering updates, and tracking project progress; develops operational processes and systems to support rapid growth

What You've Done

• 3+ years of experience as an executive assistant in a C-level setting
• Bachelor's degree or equivalent
• Comfort with a fast pace hybrid setting and familiarity operating with a modern productivity tool stack including GSuite admin tools, gmail, slides, spreadsheet, calendar, Notion, Slack
• Demonstrated organizational skills and high attention to detail in a fast-paced, scaling environment
• Connected diverse teams across geographical and virtual boundaries
• Proven ability to self-start and thrive amidst a dynamic scope of work, ability to perform under pressure and time constraints, juggling multiple tasks
• Record of handling confidential information with discretion while adapting to dynamic, competing demands, and maintaining the highest level of stakeholder engagement
• Established an effective, empathetic, and compelling written and verbal style of communication (bonus points for fluency in multiple languages)