Executive Assistant Job at Renee Ryan with Keller Williams in West Chester

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and delivers great customer service? Ready to join the exciting world of real estate? We should probably talk! 

Executive Assistant needed for a top-ranking Realtor in the Chester County, PA area. With the help of this individual, the agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

• Salary Range: $45,000 - $55,000
• Paid Time Off (PTO)
• Stipend Benefits Available
• Bonuses - Considered after a 60-day period
• Rapid growth potential

$45,000 - $55,000

This person's primary responsibilities include, but are not limited to:

• Assist and support the owner in all business and personal areas
• Manage and update client databases, ensuring accuracy and tracking key dates like birthdays and home anniversaries
• Execute the 48-point touch plan, including emails, newsletters, and follow-ups with clients
• Develop, schedule, and post engaging content on social media to enhance brand awareness
• Create marketing materials, such as open house, listing, and event promotional items
• Write and edit copy for property listings, blogs, and email newsletters
• Handle client communication, transaction coordination, and support throughout the closing process
• Schedule meetings, showings, and client appointments, and manage daily office operations
• Plan and execute client appreciation events and community activities
• Screen phone calls, manage emails, and handle correspondence
• Track expenses and assist in creating budgets and financial plans
• Assist with hiring, training, and supporting team members.
• Manage in-the-field tasks, including delivering lockboxes, signage, and marketing materials
• Provide hands-on support during tours, appraisals, and inspections

• Outstanding organizational skills
• Strong attention to detail
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Customer service focus
• College degree and social media experience preferred
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities
• Must be thorough and LOVE to-do lists
• This person must have a CAN and WILL DO attitude.  This person will do anything and everything they need to in order to free their Agents up to sell

With over 20 years of experience in customer service and hospitality, this professional transitioned to a career in real estate to follow a passion for helping others with one of life’s most important decisions. Drawing on a strong background in customer service, problem-solving, and collaboration, they are committed to guiding clients through every step of the process. With a focus on respect, understanding, and care, every client is treated like family for life.